How to Reply a Query Letter for Misconduct in an Office

Filed in Articles by on January 30, 2024

When you receive a query letter for misconduct in the office, it can be a stressful and daunting experience. But don’t worry, we’re here to help!

With this information, we’ll assist you through the process of replying to a query letter and offer some tips on how to navigate the situation. It’s important to remain professional and respectful in your response, so let’s get started!

How to Reply a Query Letter for Misconduct in an Office

How to answer a query in writing, a Query on the negligence of duty, or how to answer a query letter from your boss.

It will make sense to state good reasons for not being punctual adding physical or documented evidence to back up your reasons will also go a long way to help.

The first approach in answering a query letter is to understand the angle from which you are been queried.

When you do this try and understand how your colleagues in the office understand this when you do that too you have just identified the angle to approach it from.

In answering a query letter for misconduct all you have to do is to put up an apology letter to your boss and you shouldn’t in any way be denying what you are been queried for rather you should consent to it and put an acceptable apology for it.

Below is a Query letter Sample to give you a complete guide, all you have to do is to re-write it to suit the particular query you are replying to.


22nd April 2016

The Permanent Secretary
State Planning Commission



Sir, my lateness of 10th April 2016 which is unusual is due to the breakdown of my vehicle at Wellington Bassey Road at about 7:41 a.m. on my way to the office.

My effort to get my mechanic to the place on time proved abortive consequently resulting in my reporting late to the office after my mechanic finally came at about 8:35. The receipts of his repair charges are attached for your perusal (photocopy)

For records sir, I am a regular beneficiary of the said magnanimity and as such would ordinarily not want to be late.

I promise to do my best to always be punctual.

Yours faithfully,

A query letter for misconduct in the office doesn’t have to be a negative experience. It can be an opportunity to learn and grow.

In as much as we have published this query letter sample to help office staff answer & reply to query letters from their Bosses.

We also advise every staff to always do their best in becoming punctual and be the best in their various offices.

By responding professionally and respectfully, you can show that you take the situation seriously and are willing to make changes. it can be the beginning of something better!

Comments (11)

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  1. Linda says:

    I have been doing very well at work, performing all my duties well. Just yesterday i failed to do one of my duties and now my boss has given me a query. How do i reply the query?


    How to answer a query on a fight in an organization

  3. Sam Ade says:

    How do I write a query for a subburdinate who sleeps on duty?

  4. Kuye bunmi says:

    Please its urgent ….how do i reply a query giving to me for not able to control my students during the career day program

  5. OMOTAYO says:

    How to write a letter of query for gross misconduct

  6. Nathaniel says:

    How do I reply the query given me that I eventually let quests to check out and resulted to revenue lost

  7. alape solomon says:

    please how would I reply a query letter of mismanagement of vehicles given to me by an organisation?

  8. Naomi Garba T. says:

    This has helped me a lot. Thank you


    How do i reply the query given to me as the head of my departnment for instigating student not to write examination of a subject.

  10. please I want to know how to reply to the employee that I received the letter.. if I am the boss.

    thank you

  11. how will I reply to my employees query incase I am the boss… I want to reply to him that I have received the letter..

    thank you

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