Design and Implementation of Online Hostel Management System

Filed in Computer Science Project Topics by on October 26, 2020

Design and Implementation of Online Hostel Management System

Abstract

Managing the student’s accommodation application process at College of Agriculture Lafia is a complex and time-sensitive task.

This research work deals with the problems of managing and allocating hostels to students in College of Agriculture Lafia and to avoid the problems which occur when carried out manually.

The aim of this research work “Online Hostel Management System” is to develop a web based system with a central database that will automatically allocate rooms to students, manage records related to the hostel,

the system designed will keep track of all the available hostel rooms, their occupants and fund generated from hostel fee.

Information for this research work was collected from two forms of data which are primary and secondary data. These are done by semi structured interviews and exploitation of the services of the library from textbooks, journals, internet and other materials for purpose of better understanding.

TABLE OF CONTENTS

DECLARATION ……………………………………………………………………………………………………………. ii
APPROVAL ………………………………………………………………………………………………………………….iii
DEDICATION………………………………………………………………………………………………………………. iv
ACKNOWLEDGEMENTS……………………………………………………………………………………………… x
ABSTRACT…………………………………………………………………………………………………………………… v
LIST OF FIGURES ………………………………………………………………………………………………………… x
LIST OF TABLES…………………………………………………………………………………………………………. ix

CHAPTER ONE: INTRODUCTION………………………………………………………………………………… 1

1.1 BACKGROUND OF STUDY …………………………………………………………………………….. 1
1.2 BRIEF HISTORICAL BACKGROUND OF THE COLLEGE ……………………………….. 1
1.3 STATEMENT OF THE PROBLEM ……………………………………………………………………. 3
1.4 AIM AND OBJECTIVES OF THE STUDY…………………………………………………………. 3
1.5 SCOPE OF THE STUDY …………………………………………………………………………………… 3
1.6 LIMITATIONS …………………………………………………………………………………………………. 4
1.7 SIGNIFICANCE OF THE STUDY……………………………………………………………………… 4
1.8 DEFINITION OF TERMS………………………………………………………………………………….. 4

CHAPTER TWO: LITERATURE REVIEW……………………………………………………………………… 6

2.1 DEFINITION OF HOSTEL………………………………………………………………………………… 6
2.2 HISTORICAL DEVELOPMENT OF HOSTEL ……………………………………………………. 6
2.3 STUDENT HOUSING IN NIGERIA TERTIARY INSTITUTIONS……………………….. 7
2.4 INFORMATION SYSTEMS………………………………………………………………………………. 8
2.5 COLLEGE MANAGEMENT……………………………………………………………………………… 9
2.6 STUDENT MANAGEMENT……………………………………………………………………………. 11
2.7 CURRENT SYSTEM AT COLLEGE OF AGRIC LAFIA …………………………………… 12
2.8 OTHER RELATED WORKS……………………………………………………………………………. 13

CHAPTER THREE: RESEARCH METHODOLOGY

3.1 THE METHODOLOGY FOR THIS WORK ………………………………………………………. 16
3.1.2 ADVANTAGES OF OBJECT ORIENTED METHODOLOGY …………………….. 16
3.2 SYSTEM ANALYSIS ……………………………………………………………………………………… 17
3.2.1 ANALYSIS OF THE EXISTING SYSTEM…………………………………………………. 17
3.2.2 ADVANTAGES OF THE EXISTING SYSTEM………………………………………….. 17
3.2.3 DISADVANTAGES OF THE EXISTING SYSTEM…………………………………….. 17
3.2.4 ALTERNATIVE SOLUTION TO THE PROBLEMS IDENTIFIED ………………. 18
3.2.5 JUSTIFICATION FOR THE PROPOSED SYSTEM…………………………………….. 18
3.2.6 ANALYSIS OF THE PROPOSED SYSTEM……………………………………………….. 19
3.2.7 ADVANTAGES OF THE PROPOSED SYSTEM………………………………………… 19
3.2.8 DISADVANTAGES OF THE PROPOSED SYSTEM…………………………………… 19
3.3 DATA COLLECTION METHOD……………………………………………………………………… 20
3.3.1 PRIMARY SOURCE OF DATA ………………………………………………………………… 20
3.3.2 SECONDARY SOURCE OF DATA …………………………………………………………… 20
3.4 SYSTEM DESIGN AND SPECIFICATION ………………………………………………………. 20
3.4.1 DATAFLOW DIAGRAM………………………………………………………………………….. 21
3.4.2 ENTITY RELATIONSHIP MODEL …………………………………………………………… 24
3.4.3 USE CASE MODEL………………………………………………………………………………….. 26
3.5 SYSTEM REQUIREMENTS ……………………………………………………………………………. 27
3.5.1 FUNCTIONAL REQUIREMENTS …………………………………………………………….. 28
3.5.2 INPUT REQUIREMENTS…………………………………………………………………………. 28
3.5.3 OUTPUT REQUIREMENTS……………………………………………………………………… 28
3.5.4 HARDWARE AND SOFTWARE REQUIREMENTS ………………………………….. 28
3.6 TABLE SPECIFICATION ……………………………………………………………………………….. 29
3.7 DESIGN TOOLS FOR THE PROJECT……………………………………………………………… 32

CHAPTER FOUR: ANALYSIS AND DISCUSSION OF RESULTS

4.1 ANALYSIS …………………………………………………………………………………………………….. 35
4.2 DISCUSSION OF RESULTS……………………………………………………………………………. 35
4.2.1 THE HOME PAGE……………………………………………………………………………………. 36
4.2.2 THE USER’S LOGIN PAGE……………………………………………………………………… 37
4.2.3 THE STUDENTS MODULE ……………………………………………………………………… 38
4.2.4 APPLICATION MODULE ………………………………………………………………………… 39
4.2.5 VIEW APPLICATION MODULE………………………………………………………………. 40
4.2.6 STUDENT’S PROFILE MODULE …………………………………………………………….. 41
4.2.7 CHANGE PASSWORD MODULE…………………………………………………………….. 42
4.2.8 THE ADMIN MODULE ……………………………………………………………………………. 43
4.2.9 HOSTEL APPLICATION/ APPROVAL PAGE …………………………………………… 44
4.2.10 HOSTEL MODULE ………………………………………………………………………………. 45
4.2.11 VIEW HOSTEL…………………………………………………………………………………….. 46
4.2.12 ADD ROOMS……………………………………………………………………………………….. 47
4.2.13 VIEW ROOMS ……………………………………………………………………………………… 48
4.2.14 VIEW STUDENTS PAGE………………………………………………………………………. 49

CHAPTER FIVE: SUMMARY AND CONCLUSION

5.1 SUMMARY ……………………………………………………………………………………………………. 50
5.2 REVIEW OF ACHIEVEMENT ………………………………………………………………………… 51
5.3 AREAS OF APPLICATION …………………………………………………………………………….. 51
5.4 CONTRIBUTION TO THE BODY OF KNOWLEDGE………………………………………. 51
5.5 SUGGESTION FOR FURTHER STUDIES ……………………………………………………….. 51
5.6 CONCLUSION……………………………………………………………………………………………….. 52
5.7 RECOMMENDATION ……………………………………………………………………………………. 52
REFERENCES …………………………………………………………………………………………………………….. 53
APPENDIX………………………………………………………………………………………………………………….. 54

Introduction

Hostel by definition is an establishment which provides cheap food and lodging for specific group of people, it is also seen as a home for students when staying away from their home. It has large well ventilated dormitories and single rooms and is situated in the school premises.

Providing clean and calm hostel accommodation is one of the key responsible of school management. To manage the hostel facilities, a lot of data need to be maintained such as number of student hostel can accommodate, hostel rules and regulation, hostel fee, hostel in and out of student, guest and visitor record and so on.

So, this needs the system which has an ability to capture all kind of data and information and analyze it properly for smooth functioning of the hostel. Hostel warden can easily maintain the data.

REFERENCES

Brakel, P V. (2003) Information portals: a strategy for importing external content, Electronic
Library, Vol. 21 Iss: 6, pp. 591-600.

Bowman k. (2007) A new role for student housing, revitalizing a mid-sized city core, 174.
Chi P., Wong W.M (1998), the Birth of Student Hostel: Whole Person Education at the
Formative Stage.

Ezzat F. (1992). A review of the hostel situation in county down. Northern Ireland Queen Street
Mental Health Centre, Toronto, Ontario, Canada.

JISC (2008) Richmond Adult Community College: Using Technology to make a step in business
efficiency and responsiveness, Regional Support Centres, London.

Katz, R. N. (2002) About Web Portals: A home page does not make a portal. Jossey-Bass, A
Wiley Company.

Matovu, M. (2009) Availability, accessibility and use of ICT in management of students’
academic affairs in Makerere University. Available: http://hdl.handle.net/123456789/909

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