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Design And Implimentation of Web – Based Academic Information System (Webais) For Nigerian Universities

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Design And Implementation of Web-Based Academic Information System (Webais) For Nigerian Universities.

ABSTRACT

A common challenge faced by universities is the effective management of large amounts of data that are encountered in day-to-day operations.

Access to these data requires various privileges and restrictions to cater to the various user categories. The traditional paper-based approach to managing these data, as practiced in many Nigerian universities, is costly, error-prone, and ineffective.

Existing solutions to this problem, where they exist, are ad honor not comprehensive. In this thesis, we developed web-based information (WeBAIS)capable of managing large bodies of data effectively for Nigerian universities.

Evaluation feedback of WeBAIS received from the two pilot universities where it was deployed showed that WeBAIS met its design objectives. We believe WeBAIS will receive further favorable assessment as further research is conducted to polish its other modules.

TABLE OF CONTENTS

DECLARATION…………………………………………………………………………………………….. iii
CERTIFICATION …………………………………………………………………………………………………..iv
DEDICATION…………………………………………………………………………………………………………v
ACKNOWLEDGMENTS ………………………………………………………………………………………..vi
ABSTRACT…………………………………………………………………………………………………………. vii
TABLE OF CONTENTS………………………………………………………………………………………. viii
LIST OF FIGURES ……………………………………………………………………………………………… xiii
CHAPTER ONE: GENERAL INTRODUCTION………………………………………………………..1
1.1 Introduction………………………………………………………………………………………………..1
1.2 Research Motivation and Goals…………………………………………………………………….2
1.3 Research Question……………………………………………………………………………………….2
1.4 Research Objectives…………………………………………………………………………………….3
1.5 Methodology ………………………………………………………………………………………………3
1.6 Contributions to Knowledge …………………………………………………………………………4
1.7 Outline of Thesis…………………………………………………………………………………………5
CHAPTER TWO: LITERATURE REVIEW……………………………………………………………….6
2.1 Introduction………………………………………………………………………………………………..6
2.2 Related Work ……………………………………………………………………………………………..6
2.3 Student Evaluation of Teaching (SET) …………………………………………………………10
2.4 Modern IS Design ……………………………………………………………………………………..12
2.4.1 Information System……………………………………………………………………………..12
2.4.2 Computer-Supported Cooperative Work ………………………………………………..13
2.4.3 Usability…………………………………………………………………………………………….14
2.4.4 Database Design …………………………………………………………………………………15
2.5 Summary ………………………………………………………………………………………………….17
CHAPTER THREE: DESIGN OF WeBAIS………………………………………………………………18
3.1 Introduction………………………………………………………………………………………………18
3.2 Students: WeBAIS-graduate and WeBAIS-undergraduate ……………………………..20
3.3 WeBAIS-graduate Specific Functionality……………………………………………………..21
3.3.1 Graduate Admissions…………………………………………………………………………..22
3.4 WeBAIS-undergraduate Specific Functionality …………………………………………….23
3.4.1 Student Admission Module ………………………………………………………………….23
3.4.2 Student Registration Module ………………………………………………………………..23
3.4.3 Student Result Checking Module ………………………………………………………….24
3.4.4 Student Evaluation of Teaching (Questionnaire) (SET)……………………………24
3.5 Faculty (WeBAIS-faculty)………………………………………………………………………….24
3.6 Department Programs and Processes: WeBAIS-department ……………………………25
3.7 Staff: WeBAIS – Staff ……………………………………………………………………………….25
3.7.1 Staff Module ………………………………………………………………………………………25
3.7.2 Level Coordinator (Course Advisor) Module………………………………………….26
3.7.3 Departmental Examination Officer Module ……………………………………………26
3.7.4 Head of Department Module ………………………………………………………………..26
3.8 Summary ………………………………………………………………………………………………….27
CHAPTER FOUR: IMPLEMENTATION OF WeBAIS……………………………………………..28
4.1 Introduction………………………………………………………………………………………………28
4.2 System Design…………………………………………………………………………………………..29
4.3 System Architecture …………………………………………………………………………………..29
4.4 Application Architecture…………………………………………………………………………….31
4.5 System Design (Data Flow Diagram – (DFD))………………………………………………36
4.5.1 Difference with Flowcharts ………………………………………………………………….37
4.6 Web Interface Design…………………………………………………………………………………38
4.7 Database Design………………………………………………………………………………………..39
4.7.1 User Role Database Structure ……………………………………………………………….40
4.7.2 Content Management DB Structure……………………………………………………….41
4.7.3 SET – Database Structure …………………………………………………………………….42
4.8 Code Design……………………………………………………………………………………………..43
4.8.1 Web Utility Classes …………………………………………………………………………….43
4.8.2 Authentication Related Classes …………………………………………………………….45
4.8.3 Data Object Related Classes…………………………………………………………………46
4.8.4 Tool Related Classes……………………………………………………………………………46
4.8.5 Summary……………………………………………………………………………………………47
4.9 System Security…………………………………………………………………………………………47
4.9.1 Authentication…………………………………………………………………………………….48
4.9.2 Authorization ……………………………………………………………………………………..50
4.9.3 Encryption and Decryption…………………………………………………………………..51
4.10 Summary ………………………………………………………………………………………………….52
CHAPTER FIVE: DEPLOYMENT and APPRAISAL ……………………………………………53
5.1 Introduction……………………………………………………………………………………………..53
5.2 WeBAIS Implementation Status……………………………………………………………….53
5.2.1 WeBAIS Deployment Requirements………………………………………………..56
5.3 Deployment…………………………………………………………………………………………….57
5.3.1 Questionnaire design ………………………………………………………………………..57
5.3.2 Results Presentation and Analysis…………………………………………………….58
5.4 Summary…………………………………………………………………………………………………64
CHAPTER SIX: SUMMARY, CONCLUSION, AND RECOMMENDATION……………..65
6.1 Summary ………………………………………………………………………………………………….65
6.2 Conclusion ……………………………………………………………………………………………….65
6.3 Recommendation……………………………………………………………………………………….67
References……………………………………………………………………………………………………………..68

INTRODUCTION

A major challenge faced by university academics is the effective management of large amounts and various types of data that are encountered in day-to-day operation, ranging from personal data to varied types of documents.

The data have various access privileges and restrictions and will be input by a variety of sources, ranging from individuals themselves (e.g., a current student or applicant submits a resume), to a member of the faculty to a member of the departmental administration (e.g., Head of Department who manages the affairs of the Department), to automatic uploading of transcripts or test scores for an applicant.

Automatically generated statistics regarding this information will be used by many different stakeholders, both inside and outside the department. Traditional paper-based operation is not only costly but also ineffective. We designed and implemented a Web-Based Academic Information System(WeBAIS), to effectively manage school information.

The design of the overall system follows the guidelines from the Design Science for Information System (Hevner A., et al, 2004)and benefits from the study in Computer-Supported Co-operative Work (CSCW) (Grandin, Computer Supported Cooperative Work History and Focus, 2005).

To increase the usability of our system, we followed Computer-Human Interaction (The Apache Software, 2007)and Iterative Design guidelines (Denning, 1997).

REFERENCES

Baecker, R., Grudin, J., Buxton, W., and Greenberg, S. (2005). Reading in Human- Computer Interaction: Toward the Year 2000. NewYork: Morgan KaufmannPublishers Inc. 2nd Edition.
Baecker, R., J.Grundin, Buxton, W., and Greenbergs, S. (2000). Reading in Human- computer Interaction. New York, 1.
Bharamagoudar, S., Geeta, R., and Totad, S. (2013). Web Based StudentInformation Management System. nternational Journal of Advanced Research inComputer and Communication Engineering Vol. 2, 2343.
Chen, P.P.S. (1976). The Entity-relationship Model Toword a Unified View ofData. ACM Transactions on Database Systems, 9-36.
Chen, Y., and Hoshower, L. B. (2003). Student Evaluation of TeachingEffectiveness: an assessment of student perception and motivation. Assessment andEvaluation in Higher Education, Vol. 28, No. 1, 71.
Crowston, K., and Malone, T. (1994). The Interdisciplinary Study of Coordnation.ACM Computing Surveys, 119.
Date, C. J. (1990). An Introduction to Database. Boston,addition-wesley.
Denning, P. (1997). A New Social Contract for Research. Communication of theACM, 132,134.
Ellis, C., Gibbs, S., and Rein, G. (1991). Groupware: Some Issues and Experience.Communication of the ACM, 58.

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