Quality Examples and Steps of Writing a Grant Proposal 2021 Update : Current School News

Quality Examples and Steps of Writing a Grant Proposal 2021 Update

Filed in Articles, Education by on September 10, 2021



– Writing a Grant Proposal –

Writing a grant proposal requires putting forward or stating something for consideration in writing (for documentation). A good proposal requires several procedures for creating an effective proposal. There are things you need to know before writing your proposal, which I assure you, before the end of this article, you will get familiar with.

Writing a grant proposal

We must view grant proposals as a project with a clear deliverable or result to receive the funds requested. If a project does not provide tangible results, it will not be funded. This interesting document will enhance your knowledge of the grant proposals and their application.

What Exactly are Grants?

A grant is a monetary or in-kind reward, donation, gift, or subsidy given to a qualified recipient by a government or other entity (the grantor) for a specific purpose (called the grantee).

Grants are frequently conditional on the grantee or another grantor meeting particular requirements, such as the use of specified standards or a proportional contribution by the grantee or other grantor (s).

What is a Grant Proposal, exactly?

In a nutshell, it’s an investment proposal for a non-profit or for-profit enterprise. Grant proposals appear to help solely the organisation or individual entrepreneur who needs the money at first glance. But this isn’t entirely accurate.

However, it is not an investment in some random project for Grantees (a Grantee is an individual or organization who gives you money), but an investment in themselves.

It is not an investment in some random project for Grantees (a Grantee is an individual or organization who gives you money), but an investment in appreciable change. As a result, they have a significant impact on issues involving a company’s morality, values, or culture.

Attributes of Successful Grants Proposal

  1. A successful grant results from a combination of comprehensive study, a sound proposal, and a funding source that is well-suited to the project. 
  2. The preliminary proposal study is complete and includes every facet of the project from beginning to end, which is one of the most important aspects of a successful grant.
  3. The applicant researched potential funders and discovered one that was interested in the project kind. Before submission, the proposal is customised for each funding agency.
  4. The proposal discusses the entire project in detail, particularly the portions that describe the project’s necessity, resources, goals, and budget.
  5. The proposal’s narrative part answers all of your questions concerning the project. When writing a grant proposal, remember these characteristics of successful grant bids.
  6. When writing a grant proposal, remember these characteristics of successful grant bids.

Success Tips for Writing a Grant Proposal

You can write a winning grant proposal once you learn about grant writing. The following are some pointers to help you create a successful grant:

• Before applying for a grant, thoroughly research your proposal to ensure that it is possible. Look for financing sources that regularly finance initiatives that are comparable to yours.

• First, look at local grant funding options. Because of the business community’s loyalty, local suppliers boost your chances of success.

• Project variability should be determined before initiating grant writing and application procedure.

• The donor needs to specify a format, to enable you to organize your contribution using a grant proposal template.

• It requires submission before dateline in other to ensure that your grant proposal reaches the funding organization on time.

How to Write an Effective Grant Proposal

grant proposal

• Write a strong cover letter

• Start with a short executive summary

• Introduce your organization

• Write a direct problem statement

• State your goals and objectives

• Project design: methods and strategies

• The evaluation section: tracking the success

• Other funding sources and sustainability

• Outline a project budget

 Tips for Writing a Successful Grant Proposal

  1. Conduct thorough research
  2. Needs Statement: explain the issue and a suggestion for a solution (The impact you hope it makes)
  3. With an executive summary, give a high-level overview of your company.
  4. Know who you’re pitching to and who you’re pitching to.
  5. With a well-thought-out project description, you’ll be able to recognise your major goals.
  6. Make the proposal easy to read by formatting it in the following manner: How Will You Determine Its Degree of Success?
  7. Budget: Know what to ask for and how much to ask for
  8. Use a Grant Proposal Template if you’re writing a grant proposal (sample)
  9. Make Your Passion Known to Grant makers by Being Human.
  10. Match Your Methods and Aims to the Directions on the Application
  11. Showcase Past Results That show Spending Responsibility

A good proposal

How can you apply for a Grant?

Finding the correct funding source for your needs and then drafting a request that catches the review board’s attention are the keys to winning an education grant.

While this may appear to be a simple task, it may be quite difficult! This process has a lot of phases, and lengthy grant applications might take months to complete, especially for educators who aren’t used to it.


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The Stages to Writing a Successful Grant Proposal

The following points are to be noted before reading through the stages of writing a successful grant proposal.

• You must prepare before you begin. For how to draft a grant proposal for a non-profit organization, this document should just be a minor element of your overall fundraising strategy.

• To begin, you must define your fundraising goals, evaluate the cost, create a project timeline, and seek out potential funding.

• The procedure of “how to draft a grant proposal for a small business” is nearly identical. Before applying for a grant in the United States, before applying for a grant, the new company must first register with a government grant program.

• Submitting a brief grant letter before preparing a full grant submission makes sense and saves time.

• When Grantee accepts your letter and sends you a formal grant proposal request, you can write a full RFP response to this potential investment.

• You can use our document management software to help you with this challenging work and save even more time. It can handle your quotes, agreements, contracts, and proposals, besides granting proposals.

Stage 1: Write a strong cover letter

Your cover letter is the perfect opportunity to capture the funder’s attention and get your foot in the door. Unlike the rest of your grant application, the letter can be less formal and address the reader more directly.

The key aim of your cover letter is to compel the reader to get to your proposal. They’ve likely received tens or even hundreds of grant applications and your letter should separate you from the crowd as much as possible.

Here are some dos and don’ts when it comes to cover letters:


Keep it short: only three to four paragraphs. Get right to the point and declare your intentions wasting no time.

Say exactly what you require: Mention how much money you require and for what purpose right at the start. Don’t be afraid to be blunt; you deserve this grant, therefore let the reader know.

Avoid reiterating anything you said in the proposal; this isn’t the place to do so. Stray from the path and contribute something useful.

Establish a link: Draw a straight path from the funder’s aim and funding to your planned project to show that you understand them.


Write a sincere story about your mission or company, but don’t get too emotional. Maintain your emphasis on your points while delivering your message less formally.

Mention your rivals: There’s no need to pit yourself against others. Simply explain what you want to happen and strive to make a positive first impression mentioning no one else.

Below is how a good cover letter can start:

Dear Mr Jones,
The Pet Care Clinic respectfully requests a grant of $30,000 for our South Boston Health Center Project.
As the largest independent pet hospital in Boston, we are aware of the challenges pet owners in our service area face.
We’re particularly concerned about the lack of service quality in South Boston given the fact that the area has the largest amount of pets per capita in the city.
They commit us to solving this issue by growing our community and providing our expertise to the people and animals of Boston by the end of 2021.

Stage 2: Write a brief executive summary

Moving on to grant writing, every successful grant must begin with a concise executive summary. An executive summary, often known as a proposal summary, is simply a quick description of the full proposal.

The company, market sector, proposal, and project objectives are slept out to grant application. It should have enough description and specifics; it should be concise and factual, and it should get to the point swiftly.


Keep it to two pages maximum: offer just enough information so that the grantee may read this section and have a good understanding of who you are and why you need the money.

Include the following resources: Mention the amounts you’re requesting and explain how you plan to spend them.

Introduce yourself and your company: Don’t be afraid to tell the grantee about your history, mission, and objectives, even if you’ll go into more depth later.


Directly address the funder: The cover letter is the only location where you can accomplish this. Things need to grow more formal now that we’ve started writing a grant application.

Don’t give away too much: Don’t go into too much detail on the project; you’ll have time for that later. So, here are some of the questions a smart grant writer will address in their executive summary:

• What is your mission and what is your background? What do you think?

• State the project name and who is it supposed to help?

• What problem are you solving and why should it matter?

• Identify your end goal and how will you measure whether you achieved it?

• Why should you get the funds? What are your competencies?

• How much money do you need and how do you plan to finance the project in the future? Do you have other funding sources?

Stage 3: Describe your company.

You can begin with your company/organisation now that you’ve set the tone for the entire presentation. Share as much information about your infrastructure, history, mission, and experience as you can.

Here you highlight your expertise by including key personnel biographies, your business track record (success stories), corporate goals, and philosophy.

In a grant submission, you must include client referrals, letters of gratitude, and comments from customers and the wider public.

Include all current industry certifications (ISO or Quality Certifications), licenses, and information on business and indemnity insurance.

You must show.


Be aim: It’s all too easy to pat yourself on the back and trying to persuade grant evaluators that you’re the best of the best. Stay factual to avoid falling into this trap.

Give some background information: When and why did the company/organisation start?  As much as feasible, build a natural connection between your aim and the grant makers.


Don’t go into too much detail: You don’t need to mention every single one of your staff. Biographies of key personnel (such as the executive director) should be included, but I should mention only the total number of employees.

Deviate from the point: I should write This entire part to show that you are the greatest organization to receive

Stage 4: Formulate a straightforward problem statement

The problem statement is one of the most critical components of grant submission.

This is where you describe why your community has a problem and how you can give a solution, also known as the “needs statement” or “statement of need.”

You may need to conduct significant research into the history of the underlying problem, previous solutions that were applied and possibly failed, and why your approach will be different.

The problem statement in a winning grant proposal will rely on quantitative data and demonstrate how your organisation addresses a need.


Use data that is comparable: Rely on the experiences of other communities who have already implemented your solution and had positive results.

Emphasise the importance of the situation: Emphasise the need of starting this project right away rather than later.

Concentrate on the key issue: try not to get distracted by additional issues that are interfering with the major problem you’re trying to solve.


Make it about you: The community, not your group, needs grant funds. Emphasise the need of getting this project started right away rather than later.

Make use of circular logic: Don’t frame the issue as “The city lacks a youth facility –> We can establish a youth centre.” In the first place, why does the city require a youth centre? That should be the driving force behind your writing.

Here’s an example of a brief problem statement:

A 2017 report from [institution] showed that the town of [your community] has the highest [problem stat] per capita in the state of [your state]. Another study by [institution] confirmed these findings in 2020, highlighting the importance of [potential solution] in dealing with these issues.
There is a need for education and professional services in: [fields and industries] backed by expertise and a strong infrastructure.
To meet this need, [your organisation] proposes a [your program] that would, for the first time, address the problem of [problem].
With PandaDoc, you get a free grant proposal template that has all of these sections incorporated!

Stage 5: Outline your objectives and goals.

A simple statement of your goals and objectives is also a crucial aspect of the grant request process. In reality, many projects fail because this stage is overlooked or mishandled, resulting in all of their hard work being wasted!

However, details regarding the desired outcome and how success will be judged should be written down. This part is critical for conveying information about the grantee, community, government, or client’s expected return on investment.

Aims and goals should be distinguished, despite their similarity in sound. Consider Goals to be broad statements and objectives to be more specific expressions of desire with quantifiable outcomes and a deadline.


As a result of the state objectives: An objective is something you want to accomplish rather than something, you want to do.

Make sure your goals are SMART: If your goals aren’t SMART, you won’t be able to track your progress. Specific, Measurable, Attainable, Realistic, and Time-bound goals are those that are specific, measurable, attainable, realistic and time-bound.

Connect the audience to the aims and objectives: The ultimate goal of your initiative should always be to improve your community in a quantifiable way.


Excessive ambition: Make sure your objectives are realistic and don’t get ahead of yourself.

Goals are often confused with processes: Goals are never described as procedures, but as results and measurable outputs with a deadline.

example of well-defined objectives and goals

Here is an example of well-defined objectives and goals.

The [community’s] goal is to improve the literacy and overall ability of expression of youngsters from inner-city schools.
Objective: Improve reading and writing test scores for fourth-graders in the [community] by at least 20% by the end of the 2023 school year compared to present levels (55/100 on average).

Take note of how the goal is more hopeful and vague, but the objective is more specific and concrete.

Stage 6: Methods and Strategies for Project Design

Now that the funding agency or grantee is aware of your objectives, you must explain how you intend to achieve them.

List the new hires and capabilities, as well as the additional facilities, transportation, and support services, that you’ll need to complete the project and meet the established success criteria.

With specific criteria established and individual activities articulated (project schedule), excellent project management discipline and procedures will preserve a good focus on tasks, deliverables, and results


Connect to the goals: Your approaches and strategies must be inextricably linked to the goals you’ve set, as well as the needs statement.

Give some examples: Find examples of similar procedures that have worked in the past for similar projects if you can.

Show that you’re cost-effective: Make sure the grantmaker understands how sensible, well-researched, and cost-effective your approaches are.


Assume the following: Don’t write as if the reader knows everything there is to know about the subject. Be descriptive and introduce your approaches as though you’re speaking to someone who is unfamiliar with your company or its offerings.

Forget about your audience: you need to show that the techniques you choose are appropriate for the community.

Stage 7: Success monitoring in the evaluation section

This section discusses process evaluation: How will you monitor the progress of your program?

It also covers the evaluation duration and who will do the evaluation, as well as the exact talents or items required and the cost of the project’s evaluation phase.

Because all funders will search for assessments, this is one of the most critical steps in creating a grant request.

Whether it’s government organizations or private foundations, everyone wants to know if the initiative they funded was successful.

Evaluations can be costly, and they require entry and exit criteria as well as in-scope activities that are narrowly targeted. Because this phase can easily go over budget, all out-of-scope evaluation activities must be indicated.

Solid project management discipline and methodology will once again keep a strong focus on evaluation tasks and outcomes.


Collect feedback: Regardless of how you see your assessment process, it must involve some form of feedback from the project’s participants.

Decide whether to evaluate internally or externally: One of the most significant factors to consider is whether you’ll conduct the review yourself or pay an outside firm to do it for you.


Be vague: You must clearly define the measurement methods that will inform both you and your funders about the success of the program. There’s no space for ambiguity here.

Time frames are ignored: It’s not only about determining success; it’s also about determining success over time. As a result, make sure your evaluation strategies are repeated on a regular basis.


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How Can I Apply Grant for Education?

How Can I Apply Grant for Education

While each grant application is unique, the overall process of developing a grant proposal for education will be relatively similar:

Find a financing source’s key contact (unless the instructions explicitly state otherwise). In many circumstances, the grant contact can provide additional information, and having someone who can answer your questions is beneficial.

Get the support of all important stakeholders, including your principal, administration office, other teachers, and anybody else who will be required to sign off on the project.  

Frequently Asked Questions on Writing a Grant Proposal

Ques: What’s the difference between a grant proposal and a grant letter?

Ans: It’s quite easy to confuse a grant proposal with a grant letter.
But a grant proposal contains all the sections we mentioned: the project’s summary, a cover letter, problem statement, etc. so it can be pretty long.
Some companies or individual investors consider this document too long and prefer a grant letter, which is a shorter, much more streamlined document. A grant letter typically doesn’t exceed 3-4 pages although it has a similar structure.

Ques: How to write a scientific grant proposal?

Ans: Here you should emphasize the significance of your project and its contribution to science if implemented successfully.
Back it up with relevant statistics, scientific facts, and research data on the subject. It’s important to use simple terms comprehensible to the prospective Grantee.
Also, explain why you are the one who can finish this project: provide some proof of your expertise to strengthen your proposal.

Ques: How to write a grant proposal for education?

Ans: Besides the project description, you need to mention how it will improve the education system.
Detail how your project will improve student’s productivity, increase their knowledge, and make their overall learning process better.
Educational projects usually involve a team of people who will put the idea into practice. Provide more information about each team member and why this person can perform their duties.

Ques: How to write a grant proposal for art?

Ans: Even though the inspiration can’t be forced, an art project should be time-specific. Mention the start and end date of your activity.
Otherwise, a prospective grant may not take it seriously. And remember: true art doesn’t start here.
Primarily you should convey your message to the Grantee, even if they don’t know much about the kind of art you create. Explain the idea in the simplest way so anybody can understand it clearly.

Ques: How do you write a grant proposal for a non-profit organisation?

Ans: Unlike other organizations, an NGO needs to drill down to the key community issues and show how deeply its work can affect the people it’s meant to serve.
Given the democratic and often local nature of NGOs, their work will be viewed more through an altruistic lens.
An NGO also needs to pay special attention to demonstrating the sustainability of the project over time, since that’s a unique problem to NGOs and something that commercial businesses have already dealt with.

Ques: How many pages should a grant proposal be?

Ans: There isn’t a strict rule when it comes to grant proposals — their length will always depend on the complexity of the issue it covers and the amount of research behind it.
Typically, a grant proposal should be up to 25 pages, although different funding institutions will often put this in their “Rules” section — so read those carefully!

Ques: How many hours does it take to write a grant proposal?

Ans: Proposal writing is slightly different from regular writing: it needs to follow a specific structure and rules.
Add to that all the research and argumentation needed to write a good proposal, and you’ll be looking at hours, days, or even weeks if you’re really a perfectionist.
As a rule of thumb, you should devote one week to writing a proposal. Although you might finish earlier, it’s good to have enough time to cover everything.

In concluding this article, one should be in the know that the procedure of submitting a grant proposal is becoming increasingly competitive.

Therefore, grant writers can improve their chances of winning money by completing adequate research upfront, being open, displaying historical results, and more as performance becomes more important.

Please comment and share this article about writing a Grant Proposal!

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