Best Way to Write a Scholarship Thank You Letter to Donors 2024 Update

Filed in Education by on January 9, 2024


Scholarship Thank You Letter – It’s a good idea to write a thank you letter to your scholarship donor if you’ve received a scholarship. Writing a scholarship thank you letter is a fantastic way to acknowledge the donor and express how much you appreciate the scholarship. You will find the best way to write a scholarship appreciation letter on this page. Keep reading.

Best Way to Write a Scholarship Thank You Letter to Donors

If you got a gift would you thank the person who gave it? Of course, you would! Think about it this way.

In your letter, you’ll want to express your enthusiasm and appreciation for receiving the scholarship. Not only does a letter express graciousness, but it also expresses professionalism.


Scholarship committees and donors are interested in learning how the award has improved your life.

Also, your letter will encourage the scholarship sponsor to assist students like you in the future.

Scholarship Thank You Letter

Winning scholarships is a feeling unlike any other because scholarships can help you avoid the stress of student loans, discover new opportunities both within and outside of school, connect with a community of like-minded students, and so much more!

So, why not write a beautiful thank you letter to the person or organization that helped make it all possible? It’s quick and simple to do, and it’ll help ensure that the scholarship remains available for years to come!

But, specifically, what should you include in that letter? Is it necessary to go into great detail about how you plan to use the scholarship? Is something brief and sweet sufficient? Is it possible to send it by email?

These are all excellent inquiries! And we’ll address each of them, as well as others. We’ll also show you some examples of scholarship thank you letters that you can use as a template!

But before that, let’s talk about what a scholarship thank you letter is

What is a Scholarship Thank You Letter? 

Best Way to Write a Scholarship Thank You Letter to Donor 2021 Update

A scholarship thank you letter is a short, formal letter that you write to donors and/or committees of scholarship organizations. It’s a way to show appreciation for the financial assistance that will help support your education.

After receiving your scholarships, some college-sponsored scholarships require you to write a thank you letter to the sponsor or donor.

However, you often have the option of whether or not to write the letter. You will not forfeit your scholarship if you do not send a thank-you letter.

Why You Should Write a Thank You Letter to Scholarship Donors 

We know, you’ve got a ton of other things to do for school and applications for other scholarships. But, here’s why, if you can, you should carve out a bit of time to write the letter:

Show your gratitude and appreciation for the people and organizations that support students with your background pay for college

Help ensure that the organization stays committed to issuing scholarships to other students like you in the future

Make long-lasting connections with people in the scholarship organization who may be able to assist you later in life.

Furthermore, scholarship thank you letters are really simple and quick to write, it’s not more than 20 minutes!

Furthermore, drafting the thank you letter is an excellent method to practice business writing, which is an important skill to begin cultivating.

What to Include in Your Scholarship Thank You Letter

When writing your thank you letter, you’ll need to include:

A greeting to the donor

An expression of gratitude for the scholarship

A bit on how the scholarship will help you

What you plan to do in the future (optional)

Your signature

Let’s quickly look at each of those in a bit more detail!

Greetings to the Donor

A short greeting is all you need. Something like “Dear Members of the [Scholarship] Foundation” or “Hello Mrs. Last Name.”

Expression of Gratitude

In this section, you’ll just want to quickly thank the scholarship donor or organization for selecting you as the recipient for the scholarships. This can be as short as 1 or 2 sentences.

How the Scholarship will Help you 

You don’t need to go into too much detail here. But the recipient of the letter will love hearing how the scholarship will impact your life.

Also, give them a few details of how the scholarship will help you succeed in your education.

Your Future Plans (optional) 

Not everyone has a clear idea of what they hope to do in the future. But if you have a few ideas for your plans, you can also include them in your letter.

The letter recipient will be glad to hear how their organization is helping you get to where you want to go in life!

Your Signature 

This last part is straightforward. End your email with a formal signature like “Sincerely”, “Best wishes” or “Kind regards”.

Use a Formal, Business Letter Format

If you’ve never written a formal business letter, your scholarship thank you letter is a good chance to start! But don’t be fooled by the words “formal” or “business”.

There’s nothing complicated here. Just make sure you structure your letter like this:

If you prefer to send the letter by email rather than by mail, which is also acceptable, use the same format as the letter above. Just leave out the date and address at the top.

And for the email subject line, write something simple like “Thank You” or “Thank you for your help”. We have an example of what this looks like down below as well!

Show Gratitude and Sincerity 

This is a personality tip. So, why bring it up now? Because you may feel compelled to be overly enthusiastic, excessive, or ‘extra’ in your letter by expressing your gratitude.

But are not! When expressing gratitude for receiving the scholarship, be yourself.

Write Clearly and Concisely 

The recipient of the letter likely shouldn’t have to try to decipher your letter. So, make sure it’s short, sweet, and easy-to-read! If you follow the upcoming template, you’ll be ready!

Proofread Your Letter for Spelling and Grammar 

We all make occasional mistakes in spelling and grammar when writing anything, be it scholarship thank-you letters, personal statements, or scholarship essays.

So, be sure to proofread and edit your letter so that the person reading it isn’t distracted by missing punctuation.

Tips for Scholarship Thank You Letter

Best Way to Write a Scholarship Thank You Letter to Donor 2021 Update

Coming up in the next section, we’re going to look at samples of scholarship thank you letters and a template you can use. But before we do, let’s first look at best practices and tips for writing a great thank you letter.

Writing Tips

First, keep the letter brief but informative.

Remember to thank your donor!

Name the scholarship you are receiving

Include the academic year you will receive the scholarship (e.g. for the 2017-18 school year)

Second, give them some details about yourself, your background, your studies, and/or your future goals.

Organizations, internships

Your major (and why?)

Family background and high school

Future Plans – Short and long term goals

Third, describe the difference this award will make in your education and life.

Last, conclude the note by thanking them again

Sign with your full name

Include your anticipated graduation year (e.g. if you will graduate in 2021, sign as John Doe ’20)

Additional Tips:

If you wish, include a nice photograph of yourself.

Be accurate and have someone else proofread your letter for correct spelling and grammar.

While hand-written is best, a typed letter signed by you is acceptable.

If needed, thank you stationary is available in the Scholarship Office.

Scholarship Thank You Letter Template 

As we’ve mentioned, writing your scholarship thank you letter is fairly easy. But to save some time, you can start with a template like this:


[Address of Scholarship Foundation]

Dear [Name of Scholarship] Committee:

I’m writing to [say thank you/express how grateful I am] to be chosen as a recipient for the [Name of Scholarship].

[1-2 sentences on how the scholarship will help you and your future plans].

Thank you again for your time!


[Your Name]

Scholarship Thank You Letter Samples and Examples

Scholarship Thank You Letter Samples and Examples

Are you curious to see what a good scholarship thank-you letter looks like once you plug in all of that information into the template above? Here are the examples!

Example 1

January 8th, 2024

Coca-Cola Scholars Foundation

PO Box 442

Atlanta, GA  30301

Dear Coca-Cola Scholars Foundation Committee:

I’m writing to express how grateful I am for being chosen as one of this year’s recipients for the Coca-Cola Scholarship.

Thanks to you and the Coca-Cola Scholars Foundation, I’ll be able to devote more time to my studies this year without needing to take out another student loan.

I’m planning to pursue a career in medicine and know that this support is an investment in my future.

Thank you again for your time and all your work!


Your Name

Example 2

Subject Line: Thank You!

Dear Taco Bell Foundation:

I’m writing to say thank you so much for selecting me as a recipient of the Liv Más Scholarship!

With this scholarship, I’ll be the first person in my family to attend college. I feel so lucky knowing I won’t have to worry about how to pay for things like on-campus housing and textbooks.

I appreciate all of your work, and I thank you for making college possible for students like me!

Kind regards,

Your Name

Example 3


Your Name

Donor Name

Dear Scholarship Donor,

I am honoured to be one recipient of the Scholarship. Thanks to your generous support, I am the first in my family to attend college.

Growing up in a less privileged community has not only offered financial and academic challenges, but has also helped me realize the value of a college education.

I have just begun my undergraduate career as a freshman at College/University and can already report that my academics are off to a first-rate start.

My plans at this stage are to complete a major in Political Science. College/University offers one of the finest programs in the country and I consider myself fortunate to attend.

Working as a volunteer in my community throughout my high school career, I enjoyed helping people learn about community services available to them.

I hope to be able to serve in a political position sometime in the future, where I might have even more of an ability to help less fortunate and under-represented social groups.

My educational pursuits would not be possible without generous support from scholarship sponsors like your organization.  Thank you for enabling this opportunity!


Your Name

Example 4


Your Name

Donor Name

Dear Scholarship Donor,

My lifelong dream of attending medical school is moving forward, thanks to generous educational scholarships like yours.

Since being named one recipient of the Scholarship, my dream is to become a reality at College/University Medical School.

The $/N award gives me an opportunity to earn skills that will serve the medical community following graduation.

Thank you personally for your generosity: Without scholarship patrons willing to support medical education, students such as myself would be unable to pursue advanced health care degrees.

Your scholarship will help me earn credentials in Pediatric Medicine, which requires special training and coursework.

My love for children matches my passion for medicine only, so my decision to specialize in pediatrics comes from the heart.

Once again, thank you for the vote of confidence and the medical school scholarship.

I am committed to my education and to the health care field, and one step closer to becoming a doctor, thanks to your continued generosity and the Scholarship.


Your Name

Example 5

Best Way to Write a Scholarship Thank You Letter to Donor

Dear (Name of Scholarship Donor),

I am sincerely honored to have been selected as the recipient of the (name of the scholarship). Thank you for your generosity, which has allowed me to (explain how receiving this scholarship has impacted your college experience).

As I complete my education at Weber State University, I am very thankful for receiving your thoughtful gift. Because of your scholarship, (explain how receiving this scholarship will positively impact your future).

Thank you again for your thoughtful and generous gift.


Student Signature

Your Name
Your W Number
Weber State University
Class of 20XX

Example 6

Dear Scholarship


Ever since I was a small child, I have dreamed of attending law school. Since being recently named a recipient of the  Scholarship, my dream is finally becoming a reality.

I am glad to have the opportunity to thank you personally for your generosity. Without donors like you, many students would be unable to pursue the career of their dreams.

My future plans include pursuing a career in criminal law. I not only have a passion for the law, but also a vision to help make my community a safer place to live.

Once again, I offer my sincerest thanks for your generous support.



Example 7

Dear Scholarship Donor,

I am honored to be a recipient of the Scholarship. Your generous support is helping me to fulfill a lifelong dream of going to college.

Growing up in a single-parent home where my mom had to work very hard to make ends meet has made me realize the value of a college education.

I will be the first in my family to attend college, and I hope to set a fine example for my younger sister Kayla.

My first semester as a freshman at College/University has been both challenging and exciting. It seems that academically, I am off to a great start, having made the dean’s list for the term.

My plans at this stage are to complete a major in early elementary education. College/University is noted around the country for its stellar teacher education program, and I am fortunate to have been accepted.

Working as a latchkey program tutor during my high school career, I enjoyed tutoring young children in math and reading comprehension. I hope to teach elementary school here in Tucson, AZ after I graduate.

Thanks to generous organizations such as yours, this goal in now within my reach.



Nothing is more appreciated than a thoughtful thank-you letter

Now that you know how to write a scholarship thank you letter, lets have a walk on scholarship acceptance letter

What is a Scholarship Acceptance Letter?

What is a Scholarship Acceptance Letter?

Just like the name states, an acceptance letter for a scholarship is a thank you letter that you write to a scholarship awarding organization or a school to show that you accept, right after you have been granted/given a scholarship.

This letter is written by you to acknowledge that you have received the scholarship, and that you are willing to take up the standing offer to study under that scholarship at the school you have chosen, in your program of choice.

When Should You Write a Scholarship Acceptance Letter?

A scholarship letter should be written immediately after you have received an official letter awarding you the scholarship and inviting you to accept it.

It is not advisable for you to get too excited, and send a thank you letter immediately after you apply, without first waiting for the school to formally consider you for the funding opportunity.

This is because you think that such letter will pressure the school into granting you the scholarship.

Another reason why it is better to write a letter of acceptance of a scholarship when you receive the scholarship is because it is the best time for you to decide whether you still want to take up that opportunity or reject it.

Your letter reassures the granting body that you still want the slot, and it shouldn’t be given to another applicant who is on the waiting list for a last-minute consideration for the scholarship.

How to Write a Scholarship Acceptance Letter

When writing a passionate acceptance letter for a scholarship to a charitable organization whose generosity has just brought you one step closer to realizing your aspirations, there are a few measures you should take to ensure that the letter reflects all of your joy and thanks.

In case you’re still looking for how to do that, here’s how to (truly) write a scholarship acceptance letter that is sound. Check out our best tips below:

1) Type the Letter

The acceptance letter should be typed, well-formatted, and sent to the donor responsible for awarding the scholarship.

You can write out the letter by hand on a piece of paper, then type it into a computer after you have read it to make sure that it conveys the right emotions and sounds good enough.

2) Address the Letter to the Scholarship Benefactor

The letter should be rightly addressed to the scholarship awarding body or bodies who were responsible for the funding.

When addressing it, you can use the salutation “Dear Scholarship Donor” or better still “Dear (name of the scholarship benefactor)”

3) Mention the Name of the Scholarship You Received

When writing your scholarship acceptance letter, it is important that you include the name of the scholarship you’ve been awarded, so that they know which of their scholarship schemes you benefitted from.

Adding the scholarship name in your “thank you letter” also lets the organization know that the letter came from a dedicated applicant, and it’s not just some random letter sent to their email.

4) State Why the Scholarship is Important to You

Although you may have stated your reason for wanting the scholarship during your application letter and how funding will help push you closer to achieving that, you can also mention that again during your acceptance letter.

Only this time, you are not stating your reasons for wanting financial support to be considered, you will be stating it to tell the donors that their sponsorship has helped you to have a shot at achieving it.


“I have always wanted to do a Masters degree in Child Psychology since I first studied it during my Bachelor’s degree, but due to lack of funding, this dream almost eluded me.

Now, thanks to your unwavering support, this scholarship has actually given me a huge shot at achieving this dream, and through this dream, a lot of children will be helped”.

5) Your Letter Should Convey Gratitude

You have just landed a scholarship to study, your acceptance letter tone should convey excitement and immense gratitude.

Remember, scholarships are not just awarded to students who are the most qualified, but they are also awarded to students who need the assistance the most and those the donors are sure would be most appreciative and grateful to receive it.

So, when you are granted the scholarship, write the thank you letter with your heart and show that you are the kind of student who is worth the opportunity.

6) Be Sincere in Your Letter

Express your gratitude genuinely, when writing your acceptance letter, don’t do so begrudgingly especially if you feel that you should have received a larger sum of money.

Getting a scholarship to study is an opportunity many students wish they had, be grateful when you receive it.

7) Proofread Your Letter

Have your letter proofread by someone else before you send it to the awarding body or school that granted you the scholarship.

You can also give to a teacher or guidance counselor to read through, to make sure the tone of your letter conveys gratitude.

The person who wrote you a recommendation letter for the scholarship can also help you proofread the acceptance letter if they can.

8) Submit the Acceptance Letter in a Formal Manner

Your acceptance letter should be well-formatted and submitted to the appropriate email address or mailing address in a formal manner for the donors’ acknowledgment.

What to Include in a Scholarship Acceptance Letter

What to Include in a Scholarship Acceptance Letter

A well-written scholarship acceptance letter should include little essential information, so that it conveys a message to the recipient, that you fully understand the terms of your scholarship, and what is expected of you as a recipient of such a distinguished scholarship.

When Writing Your Acceptance Letter, Here’s what You Should Include:

Your academic background and how it influenced your decision to request for the scholarship grant, or bursary.

How do you intend to use this scholarship to further your education and aspects which it will or has helped you.

Why you wanted to study your chosen course in a particular university and how their donation would be put to good use, while you are still studying or when you graduate.

Your understanding of the terms of the scholarship (if applicable), and what actions you will take towards meeting them.

Any questions you have about the scholarship or further information about you, requested by the awarding body. 

Scholarship Acceptance Letter Format

A well-formatted scholarship acceptance letter carries the same level of importance as a well-formatted and well-written scholarship application letter, as they are both essential parts of a scholarship application process.

While you are excitedly writing your scholarship acceptance thank you letter, maintain the same formatting energy you did when you were applying for the opportunity.

Here’s how to format a scholarship acceptance letter:

➻ The Beginning

1) Your Address

Your scholarship acceptance letter should come with a sender’s address (which is yours).

This isn’t just important for easy identification, but also for the receiver to know where the letter is coming from, especially if it is coming via post and has no email address you can be traced with.

2) Include Your Name

Along with your address, the acceptance letter should also contain your name (obviously), whether you’re still sending via email or post always indicate who the letter is coming from which is you.

Don’t just go straight to addressing them without identifying yourself first.

3) Receiver’s Address

A receiver’s address is also very important in your scholarship acceptance letter. The post person should know where to deliver your letter to, you wouldn’t want it getting lost in the post do you?

However, if you are sending the letter via their email address, then your scholarship acceptance email need not contain the receiver’s address, just make sure you have their correct email address and you are good to go.

4) Receiver’s Name

Always, include a receiver’s name when sending your acceptance letter across. If you don’t know the exact donor’s name, do well to address it to the foundation, school or organization that awarded you the scholarship.

That way you could say for example:

“To Melinda And Bill Gates Foundation”


“Dear Bill Gates and Melinda”

Doing this will also help whoever may receive the letter on their behalf to know whom they should refer it to.

5) State Your Name and the Scholarship You Were Granted 

In the body of the letter, further introduce yourself and tell them that you are a recipient of their scholarship (please say which one).

While writing this body, tell them that you just received the scholarship and you are writing to express your gratitude.


“My name is Collins Brown, and I am a recipient of the 2021 annual DAAD Scholarship. I’m writing to express my gratitude for being awarded this scholarship”.

➻ The Body / Middle

6) Recap How the Scholarship Has Helped You

When expressing your gratitude, include why you applied for the scholarship in the first place, and how their generous donation has helped you achieve that.

This part is where you do a quick recap of your background, your reason for choosing to do the course you wanted funding for, and how receiving this scholarship will help your career in future, and ultimately help other people.

7) Reaffirm Your Receipt of the Scholarship

During your scholarship acceptance letter, show your reaffirmation of accepting the scholarship and that you are ready to resume your studies under it once you are required by the donors to do so.

This part will work well, if you are receiving the scholarship directly from the school where you would be studying as well. This way you can confirm that starting your studies will indeed launch the scholarship at once.

8) Conclude

It is during your conclusion that you can reiterate either the terms of the scholarship or any other further activities you will need to conclude to finalize or commemorate your receipt of the scholarship.

Usually, the school will send you further instructions inside your scholarship offer letter, and if they require you to get back to them by completing those instructions then your conclusion should include that.


“Thank you once again for considering me for this scholarship opportunity, I can’t wait to meet you and the other scholarship recipients at the dinner party.”

Scholarship Acceptance Letter Sample

Scholarship Acceptance Letter Sample

To give you an idea of what your scholarship acceptance letter should look like, below is a sample we have prepared for you.

You can use it as a reference when writing yours and to form your own words:

Johnson Brown,

House 30, Morrison Street, School Way

Madison County, New York,

United States,

January 8th, 2024,

Melinda and Bill Gates Foundation,

500 5th Ave N, Seattle, WA 98109, United States

Dear Melinda and Bill Gates,

My name is Johnson Brown, and I would like to use this letter to thank you for your generosity in funding the Melinda and Bill Gates scholarships. I am very honored to be a recipient of this opportunity.

I am currently a junior high school student with hopes of pursuing an undergraduate degree in Child Psychology. And it’s always been my dream to study at Harvard University, and pursue a career in this after my education.

While attending high school, I was going on some field trips, as well as volunteering in prominent Psychological clinics [Mention names] in my state to prepare myself for this course, and also be more impactful in my society.

I also host a study group for children who are behind on their studies every Friday at the local library in my area with the help of some of my dedicated friends.

Being awarded this scholarship, has given me the motivation I need to maintain my strong academic record, pursue my degree, and have inspired me to work hard to ensure that every other child out there would get the opportunity to attain higher education just as I have.

Giving back to the community, is something I am ready to do once I launch my career as a Child Psychologist.

Thank you for your confidence in me, and trusting me enough with the responsibility to be a good ambassador of the Melinda and Bill Gates Foundation.


Johnson Brown.

Finally, if you use the format, tips, template, and example we’ve shared in this post, you should be able to write a scholarship thank you letter in no time!

However, kindly share it with your friends on Facebook, Twitter, and Whatsapp, using our share button below.

CSN Team.


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