Are you concerned that they may not approve your application for an internship? Increase your chances of getting an internship by learning how to write a cover letter for an internship that will put you miles ahead of the competition.
You can be in charge of writing and producing internship cover letters as a manager. In this post, we’ll go over everything you need to know about writing an internship offer letter for an open position at your organization, as well as provide an internship letter template and sample.
How to Address a Cover Letter for an Internship
A well-written cover letter address shows that you have done your homework on the organization (e.g., locating the hiring manager‘s name and title) and that you pay attention to detail.
As a result, you should always do some research on the person to whom you’re sending your cover letter and address it in a polite manner.
Yes, the formal aspect is crucial as well. The recruiter isn’t your best buddy, and you want to keep a professional demeanor.
How to Address a Cover Letter Without a Name
In that scenario, your cover letter should be addressed to the department, faculty, or company.
Dear Customer Service Department Hiring Team,
Dear Human Resources Recruitment Team,
Alternatively, if you don’t have enough information either about the department or the team, you can address the cover letter directly to the company’s hiring staff:
Dear [Company Name] Hiring Team
Dear [Company Name] Recruiting Staff
If all else fails (meaning, you don’t know the name of the department head or even the exact department, besides the recruiter) then you can use one of the good, old-fashioned:
Dear Hiring Manager,
but NOT the impersonal and way outdated “To whom it may concern” and “Dear Sir/Madam.”
Starting a cover letter can be challenging. Our guide can show you how to start a cover letter that will get you results from the get-go.
How to Find Out Who to Address in a Cover Letter
Don’t make a generic mailing address until you’ve exhausted the following methods for locating a name.
Check The Job Description Twice: Make certain the name isn’t in there. You’ll have enough egg on your face to make a double omelet if it is and you miss it.
Examine The Job Description’s Email Address: Do a Google search for “pfudderman” and “amible.com” if the email address is [email protected]. You’ll certainly find your manager’s entire name.
Take a Look at LinkedIn: The person who posted the job on LinkedIn is frequently identified. Examine the company page or conduct a LinkedIn company search.
Visit the company’s website for more information: On the company’s staff page, look for the department head.
Consult Your Circle of Friends: To see if you have any contacts at the company, use LinkedIn. A Facebook shout-out could also help.
Cover Letter Examples for Internship
You guarantee that your cover letter is readable and professional, and follow the right cover letter structure.
[Hiring Manager’s Name]
[Company City, State xxxxx]
Dear [Mr./Mx./Ms.] [Manager’s Name],
I’m writing to
Inquire about a marketing position that has recently become available. I found the job description of [Website Name] and was pleased to see that my academic achievements satisfy all the requirements. This intriguing opportunity appealed to me because I am looking for a tough but rewarding internship.
I learned to advertise, public relations, product development, and market research as a junior marketing student at the University of Georgia. I currently have a 3.8 GPA and have always been on the Dean’s List. During my time at the college of business, I concentrated my studies on the following topics: Marketing Analytics, Survey Research, and Integrated Marketing Communications
I built a marketing strategy for a local pet grooming service that generated the maximum return on investment based on a budget using my understanding of the above. Because of the success of the campaign, they awarded me third place in the University of Georgia’s business plan competition.
I would be ecstatic to meet with you in person and have an interview with you. Please accept the included resume and contact me as soon as possible. I appreciate your thoughts and time.
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How to Make an Internship Resume
Writing a CV doesn’t have to be a nightmare, but How to Write a Cover Letter for an Internship whether you merely need a generic college student resume or are searching for something particular, such as a computer science internship. To develop a memorable internship, resume and land the internship you desire, follow these steps:
1. Use a Resume Template for Internships
You’ll be better off spending your time looking for internships rather than structuring your resume, How to Write a Cover Letter for an Internship.
One option to get the task done quickly is to download a free resume template from the internet. Alternatively, you can copy and paste this blank internship resume template into your favorite word processor and fill it in with your information.
2. Create a Resume Aim at a Student Internship
A resume aim is an ideal approach to start your resume when applying for internships since it allows you to tailor your application to a specific organization.
A resume aim isn’t a statement that tells an employer what you’re looking for. Instead, emphasize your enthusiasm to learn and apply the talents you’ve previously developed in school to the open internship position in your internship resume.
Your resume aim as a student should highlight your most marketable personality traits, applicable skills, and abilities.
3. Fill in The Blanks in Your Education Section
Because you’re drafting a student resume for an internship, your scholastic background is likely to be more extensive than your relevant work experience. So, near the beginning of your internship CV, include a section for education, and complete it with as much information as possible that applies to the internship you desire.
4. Make a Section for Your Key Achievements as a Student
Give your internship resume more substance after you’ve listed your main academic details. Create a new section that is related to the internship you want and emphasizes your biggest academic achievements.
Depending on what you’ve studied (or presently studying), some titles for this section include:
Including one of these categories lets you expand on the top highlights of your educational experience.
5. Draw Attention to Both Your Hard and Soft Skills
A well-balanced resume skills section should be included at the end of your internship resume. You’ve probably developed plenty of relevant hard and soft skills during your time as a student (whether studying or in a club) that make you a stronger intern candidate.
Hard skills are typically learned in a classroom setting, whereas soft skills are more personality-based. Here are two lists to help you think about what to put in your own talents section:
Good internship resume hard skills;
- Software: Microsoft Office, Adobe
- Online research
- Computer skills: typing, email
- Remote communication technology: Zoom, Slack
Good soft skills for an internship resume;
- Organizational skills
- Communication skills
- Leadership skills
Don’t worry if you don’t have a lot of technical knowledge. Employers in most industries do not require interns to have many technical abilities, thus emphasizing your soft talents will help you fill out this area even if you lack hard skills. How to Write a Cover Letter for an Internship.
6. Find Relevant Internships Using Online Resources and College Services
It takes longer to find an internship than it does to write a resume, so start looking early. Here are our top four internship-finding tips:
a. Make an Appointment With The Career Services Office at Your Institution or University.
If you’re a college student, your school probably offers a department that helps you find internships. Most aspiring interns should start here, but reach out to them as soon as possible to increase your chances of securing one of the most coveted internships available.
b. Make Cold Calls to Companies in Your Field of Study.
To secure an internship interview, you may only need to make a few fast phone calls to nearby businesses. If you put in the effort, you’ll be more likely to discover a summer internship connected to the type of work you want to pursue after graduation.
c. Participate in a Virtual Job Fair
In-person job fairs are perilous in 2022 because of the COVID-19 epidemic, but you can still connect with firms from all around the country via a virtual career fair.
Put on some business casual attire, get online, and start meeting potential employers once you’ve located an online career fair that intrigues you.
d. Consult Your Circle of Friends and Family
Employers adore referrals, so if you know someone who works somewhere that requires an intern and they think highly of you, you’re already one step closer to getting an internship.
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Email Cover Letter
We thought it would be helpful for our job-seeking readers to have sample letters to use as a starting point because including an email cover letter is required.
Choose the template that best fits your style, whether you want a “sales” approach or prefer to be “straight and to the point.” Just make sure your email cover letter contains these crucial aspects.
What to Do When Writing an Email Cover Letter
1. In the subject line and content of your email, mention the title of the position you’re applying for.
2. Describe how you learned about the job or where you found the job posting.
3. Finish with a modest call to action, such as “I look forward to hearing from you,” to remind the recruiting manager of the action you’d like them to take.
4. In your email signature area, include your entire name and contact details (not just on your resume attachment).
5. If necessary, swiftly respond to questions raised by your resume. For instance, if you’re from out of town but plan to move near the job site, or if you’ve only been at your current employment for a short time.
What Not to Do When Writing an Email Cover Letter
1. Your cover letter should not begin with your name. Instead, begin your letter by stating a relevant qualification and connecting it to the post.
2. Make your cover letter as brief as possible. Keep your paper to one page, just like your resume, to entice hiring managers rather than overwhelm them.
3. Make sure your work is free of any spelling or grammar mistakes. Even the tiniest error can jeopardize your job application.
4. Don’t email the wrong firm or the wrong company contact. This could be construed as poor cover letter etiquette, implying a lack of attention to detail.
5. Unless the potential employer specifically requests it, never include your payment needs.
Signature on Email Cover Letter
Without a signature at the bottom of your email cover letter, you risk losing out on some fantastic career possibilities. Recruiters and hiring managers will contact you quickly with this snippet of your contact information.
When it comes to choosing between a physical signature and a name sign-off, both have advantages. You can use a digital signature service like Eversign or RightSignature to add a personal touch to your cover letter with a name sign-off.
If you merely want a standard email signature, please be sure to provide your entire name, email address, and phone number. Consider including a LinkedIn button so the recruiting manager can learn more about your expertise and qualifications.
How to Format an Email Cover Letter
Do you have questions about how to format your email cover letter? You’re not the only one who feels this way.
After you’ve written your fantastic cover letter, which details your skills and how they relate to the position you’re going for, it’s critical that you format it properly before sending it to any recruiters.
You can miss out on a job opportunity if it isn’t formatted appropriately.
When formatting your email cover letter, include these crucial components, regardless of the cover letter template you choose:
1. Include the position you’re applying for in the subject line.
2. In the salutation, use the name of the firm contact.
3. In the opening few phrases, define clearly what you hope to achieve.
4. Connect your talents, abilities, and experience to the job opportunity to summarize them.
5. Make use of a legible font.
6. Proofread your message to avoid typos.
7. Sign the document and include your contact details.
8. Instead of sending a word doc or other format, always submit a pdf file.
Below is an example of How to Write a Cover Letter for an Internship.
Example 1: If You Prefer to Keep it Brief
Subject Line: Interest in Litigation Associate Position
To Whom It May Concern:
The Litigation Associate post on LinkedIn has piqued my curiosity. Please find my resume and cover letter attached for your consideration.
Thank you for taking the time to read this. I eagerly await your response.
First Last Name
Example 2: If You’re Moving to the City Where The Job Opportunity is Located
Subject Line: Expressing Interest and Moving Near Litigation Secretary Position
Dear Hiring Manager,
I’m writing to show my interest in the position of Litigation Secretary on Monster.com. For your inspection and consideration, I have included my resume.
I am a quick study, dependable, well-organized, and computer-aware individual. I’ve worked with several firm attorneys and paralegals, as well as overseeing and managing an office. I’m now based in Los Angeles, but at the end of the month, I’ll be moving to San Francisco.
I’m looking forward to meeting with you to hear more about your company, its objectives and goals, and how I can help it succeed in the future. If given the chance, I believe I can be your ideal candidate. Thank you very much.
First Last Name
Example 3: If You’ve Been in Your Current Position for Less Than One Year
Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm
Please allow me to introduce myself. My name is Jane Smith, and I’ve worked with managing partners of small, mid-, and big law firms for the past 12 years as a legal secretary.
My current typing speed is 105 words per minute (wpm) in written form and 120 words per minute (wpm) in live dictation. I’m writing to express my interest in the Litigation Secretary position on your firm’s website.
Currently, I’m employed by a small civil litigation practice. However, the firm’s financial stability has substantially changed after only 11 months in this position.
As a result, I’m looking for a long-term position with a reputable civil litigation practice.
Please see my resume and list of references attached. If you’d like to learn more about the professional talents and positive qualities I have to offer, please contact me.
First and Last Name
Cover Letter Salutation
A greeting is crucial when trying to make a positive first impression. “Yo, what’s up,” as opposed to “Hello, it’s nice to meet you,” will elicit a different, and likely more negative, reaction from your new boss.
Your first in-person salutation is just as important as your cover letter greeting. It’s an opportunity to exhibit professionalism and even effort – for example, addressing your hiring manager by his or her first and last name shows that you completed your homework.
Here, we’ll look at some of the greatest cover letter greetings to make sure your message is read.
1. Dear Hiring Manager,
2. Dear [name of team or department you’re applying for a position in],
3. Dear [company name] Recruiter,
4. To the [name of the team you are applying for a position in] Department,
5. Dear [title of the person you would report to],
6. Dear [position title] Hiring Manager,
7. Dear [hiring manager, recruiter, or name of point of contact],
8. Dear Human Resources Manager.
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College Cover Letter
Before you write, make sure you know how to write a cover letter in a way that makes you seem like the ideal applicant for the position
Use these tips to produce a college student cover letter (also known as a resume cover page) that shows why you deserve your first job offer after graduation.
1. Highlight College Student Skills
Demonstrate to employers that you have the abilities they’re searching for despite your lack of work experience.
You can use part-time employment, volunteer work, related courses, or college organizations to showcase the relevant talents you’ve gained.
Here are some examples of talents you could mention in your college student cover letter.
1. Organizational skills
3. Active listening
4. People skills
5. Leadership skills
10. Problem-solving skills
12. Communication skills
13. Interpersonal skills
14. Attention to detail
In your cover letter, include examples of when you employed these talents, but only include accomplishments that show you’ll be successful in your goal career.
If you’re writing an entry-level hair stylist cover letter, for example, mention how you used to love giving your friends and family makeovers as a kid.
2. Make Use of The Right Cover Letter Format
Making the best first impression for what could be your first job is as simple as properly formatting your cover letter. Hiring managers will not be impressed by a chaotic or sloppy cover letter because they will have dozens of other applications to pick from.
Despite your recent graduation, a well-written cover letter shows you know how to be professional. It also shows to employers that you’re serious about the job because you’ve taken the time to make it the best it can be.
Here are some pointers on how to correctly format your cover letter:
1. An introduction, at least two body paragraphs, and a conclusion are included in the cover letter structure.
2. Because you don’t have any relevant work experience, compose a brief cover letter (between 100 and 200 words)
3. The size of your typeface should be between 10.5 and 12 points (be sure to choose a professional cover letter font)
4. On all sides, your margins should be ½”–1”.
3. Open With a Strong Introduction
For entry-level cover letters, knowing how to write an engaging cover letter introduction is very vital. Because you have little industry experience to draw on, describe your skills and explain why they’ll help you adjust to your first job after college.
Here are some pointers on how to start a cover letter :
1. Demonstrate a passion for the company and the position. Explain why you’re interested in the position so that employers can see that you’re motivated to succeed.
2. Identify the most important abilities for the job and include relevant accomplishments that show them.
3. Investigate the organization so that you can properly promote your skills to them. Knowing what the company’s long-term objectives are will help you create an effective introduction since you can emphasize how your skills will help achieve these objectives in your cover letter.
Letter of Qualification
A letter of qualification validates your eligibility for something or that you possess the appropriate ability for something.
A letter of qualification is a new type of job application that is gaining popularity among companies. Potential job seekers are sending brief letters of qualification instead of a large CV.
It makes them stand out from the crowd and makes it easier for hiring managers to sort through resumes.
Letter of Qualification for a Job Sample
Dear Mr. Kelvin,
I recently spotted an ad you posted on an internet job site asking for a software programmer. Here are my credentials and why I am qualified for this position!
Requirement: Background in computer science
Qualification: B.S in computer science from Stanford University
Requirement: 5 years of relevant experience
Qualification: 7 years working as a junior programmer at Microsoft
Requirement: Excellent communication skills
I’ve got everything you’re seeking and then some. I’d like it if you could schedule an interview with me so you could meet me in person and get a sense of who I am. There is no doubt in my mind that after you see it, you will see why I am the ideal candidate for this job!
Thank you for your time, and I hope to hear from you soon!
John G. Powers
Letter of Qualification for Promotion Sample
Dear Mr. Smith,
I’m writing to express my interest in the Communications Manager post that has recently become available. I’ve been with the organization for 5 years and believe I have the necessary expertise and skills. Here’s a rundown of my qualifications:
Degrees in Communications Arts and Public Relations.
Master of Business Administration.
5 years experience here at Itech
Completed in-house leadership course.
Please let me know if I’m eligible to formally apply.
Message to Hiring Manager
Below are tips on what you should include in your email cover letter to the recruiting manager. There’s also a sample message you can use as a model for your own letters and emails.
1. Your name and job title should be included in the subject line of your mail. “Michael Jameson – Marketing Director Position,” for example.
2. A professional greeting should be included in the message. Use the name of a contact person if you have one. Otherwise, address the letter to “Dear Hiring Manager.”
Alternatively, you can look up the Hiring Manager’s name on the company’s website or search LinkedIn for this information.
3. The Body of the Message: Your message doesn’t have to belong, but it should grab the reader’s attention and persuade them you’re a good fit for the job. The purpose of the letter is to “sell” yourself as an attractive prospect and to secure a job interview, not simply to state that your resume is attached.
Write two or three paragraphs describing your qualifications in relation to the job criteria. The more closely your cover letter reflects these specified qualifications, the more likely you are to be chosen for an interview.
4. Closing: Use a professional closing like “Sincerely,” “Best regards,” or “Yours truly” to end your communication.
5. Signature: Your signature is where you will provide all of your contact information, including your full name, address, phone number, email address, and, if you like, your LinkedIn URL.
Make sure your email address seems professional: in the best-case scenario, it will only be your name: “John [email protected].” Never send an email with a “cutesy” subject line (“KatyCatWoman” or “Roger ShadowMage”).
To keep track of your applications and employer responses, you may wish to open a separate email account dedicated only to your job hunt.
I’d like to convey my strong interest in working for your publishing company as an editorial assistant.
I believe I am a solid contender for a position at the 123 Publishing Company as a recent graduate with writing, editing, and administrative expertise.
You mention that you’re searching for someone who can write well. I became a skilled writer with a range of publication experience as an English major at XYZ University, a writing coach, and an editorial intern for both a government magazine and a college marketing office.
My maturity, practical experience, attention to detail, and enthusiasm to work in the publishing industry will all contribute to my success as an editing assistant. I’d like to start my career with your firm, and I’m convinced that I’d be a valuable addition to the 123 Publishing Company.
I’ve included my résumé in this email and will contact you within the next week to see if we can schedule a meeting.
Thank you so much for taking the time to read this and for considering my request.
Email: [email protected]
Cell: (555) 555-5555
With this guide, writing a cover letter for an internship should be easy and understandable. We hope you found this piece helpful.
Frequently Asked Questions