Nursing Resignation Letter Tips and Templates

It can be difficult to put in your nurse resignation letter. If you do decide to resign, you must do so in a respectful manner to your employer and co workers. One option to explain your desire to leave your work is to write a nursing resignation letter.

nursing resignation letter

It’s crucial to know how to write and structure a resignation letter. Despite the fact that no two situations are identical, all resignation letters should include some key details.

We’ll go over the purpose of a resignation letter and what you should include in one in this article. We’ll also go through leaving your job in a nursing position.

Purpose of a Nurse Resignation Letter

Purpose of a Nurse Resignation Letter

A nursing resignation letter is a formal document that expresses your desire to leave your current position. It is most commonly used to resign from a job for whatever reason.

Depending on your company’s policy, you may be required to provide specified details in your resignation letter. The objective of a nursing resignation letter, on the other hand, is to notify your employer that you are leaving your position.

Format and Content of a Nurse Resignation Letter

One thing to keep in mind is that the letter should be written in the same manner as a formal business letter. You should pick a professional typeface and double-check your spelling and punctuation.

You do not need to explain your resignation reasons in the letter, however, you may want to mention that you are departing for personal reasons.

The Nurse Resignation Letter’s Basic Structure

It is not necessary to write a lengthy nursing resignation letter. The following are the components of a simple resignation letter:

  • A proper letterhead with your contact information, the date, the name and position of your facility’s director, and the facility’s street address.
  • An appropriate start
  • An official letter of resignation, specifying your title and the date of your departure.
  • The reason for my departure (optional)
  • A proposal to help in the transition
  • Expressions of thankfulness
  • A quick closing paragraph is followed by a heartfelt thank you or regards.
  • Your name and signature
  • Date

What Should Your Resignation Letter Contain?

What Should Your Resignation Letter Contain?

When writing your nursing resignation letter, there are a few things to keep in mind. Take a look at the following lists of what to include and what to leave out:

1. A Straightforward Resignation Statement

It’s tempting to go to great length in your nursing resignation letter about why you’re leaving, but it’s not required. Make your letter succinct and to the point. Simply indicate that you are quitting your job and include the date of your last day.

If you have a specific cause for leaving, you can state it in a separate letter or person with your manager. Your resignation letter is not the place to voice your problems or whine about your employer.

2. The Last Day of Employment

It is a good idea to provide your last day in addition to the date that you are resigning. As a result, your employer will know exactly when you will no longer be coming to work.

Knowing when you’ll be leaving offers your business enough time to train your replacement or hire a temporary employee.

3. Appropriate Notice

It requires time and effort on your employer’s behalf to find and adequately train a replacement. Giving an itinerary for when you’ll begin informing some of your patients about your leaving is a great way to convey how much you appreciate their support while you’re in training.

It’s a professional way to start the conversation and demonstrate that, even if you’re no longer an employee, you’re still concerned about the consequences of your actions.

4. Gratitude

It is critical to maintaining professionalism in your nursing resignation letter, even if you are angry, hurt, or irritated with your employer. Thank them for the chances they’ve provided you and express your gratitude for the relationships you’ve formed while working for them.

By doing so, you leave on good terms and with a positive image of yourself. This may come in handy if you decide to work for this company again in the future.

5. Offer to Train a New Nurse

Many nurses are overworked and frequently take on additional jobs. If you have the opportunity to train a replacement for your role, take advantage of it.

Offering to train someone demonstrates that you are not leaving the work or causing problems; rather, you want to guarantee that things continue to function smoothly when you go.

What Should You Leave Out of Your Nursing Resignation Letter?

What Should You Leave Out of Your Nursing Resignation Letter?

Even if you have a valid reason for leaving a job, you should not include these reasons in your nursing resignation letter.

1. Rudeness

You may have a complaint about your job, but including it in your nursing resignation letter is unprofessional. Keep in mind that you’re speaking with people who have aided you in your profession.

2. Negativity

A nursing resignation letter aims to inform your employer of your decision to quit, not to criticize the firm or express dissatisfaction with the working environment. Save your complaints for a later date and use them to write a more favorable letter.

3. Self-promotion

While it may be tempting to use your nursing resignation letter as a means of self-promotion, this is something you should avoid. This is not the time or place to brag about your abilities or achievements.

4. Negotiating

In your nursing resignation letter, don’t mention anything about your income, benefits, hours worked, or anything else. Save your dissatisfaction with the provisions of your job contract for a later debate.

How to Write a Nursing Resignation Letter

Now that you’ve decided to leave this employment, it’s time to sit down and compose a professional letter of resignation. the stages for writing a nursing resignation letter are as follows.

1. Choose a Delivery Method and a Format for Your Message

Written communication is frequently preferred over verbal communication in the professional sector. It demonstrates more attention to detail and consideration than a conversation can, especially when dealing with complex issues like nursing resignation letters.

If you choose to write your nursing resignation letter by hand, that’s OK, but most individuals use a computer and a typical business letter format. Regardless of which style you choose, make sure to pick a professional font and double-check your grammar and spelling.

2. Use a Professional Header

Regardless of the delivery method you choose, you’ll need a professional header. Use your company’s entire name as well as your work title.

This indicates to your employer that you are writing on behalf of the entire company, not just yourself. If they have any queries about your resignation, they will know who to contact.

3. State Resignation Immediately

One method of writing a nursing resignation letter is to declare your resignation intentions in the opening sentence of the letter. This informs your employer that you will not be working there for long, and they will immediately begin looking for a successor.

4. Thank the Company

You’d like to express your gratitude to your boss, as well as others with whom you’ve collaborated over your time at the organization. Thank them for everything they’ve done for you, and thank everyone who has helped you succeed in your profession.

5. List Your Major Achievements

It is acceptable to cite important accomplishments in your nursing resignation letter. If you believe your accomplishments have been critical to the organization’s success or have significantly improved income, now is an excellent moment to remind yourself and others of this!

It also demonstrates your potential—you should be able to find another job quite fast.

6. Include Your Contact Information

Include your contact information before signing off in case your employer needs anything extra from you or requires a reference in the future.

You might include a line expressing how pleased you are about the chances that await you now that you have left this position, but don’t come off as arrogant.

Closing a Professional Letter

The importance of ending on a professional note when resigning with respect cannot be overstated. End your letter by stating that you are departing on good terms and intend to keep the relationship positive.

You can also express your enthusiasm for the future, but avoid appearing arrogant or pretentious.

Resignation Email Advice

Follow these procedures while composing a resignation email:

  • Make a topic that is educational. The subject line of your email should explicitly state that you are resigning. “Ms. Margot Jacoby—Notice of Resignation,” for example, may be an example of your name and the notice.
  • Your boss will recognize the importance of the email and should read it right away. You might also want to mark your email as urgent.
  • Use the conventional elements of resignation. You don’t have to add a header with your contact information, but the rest of the email should be formatted similarly to the printed copy.
  • Make sure your formatting is correct. To confirm that the formatting and electronic signature are right, send the email to yourself first.
  • A copy of the letter should be attached.
  • Consider sending your nursing resignation letter as a Word document or PDF attachment so that your employer can quickly print or save it.

Some Pointers When Writing a Resignation Email Message

Here are some pointers when writing your Nurse resignation message via email.

1. Give the time and date: Include the date you want to quit the company in the letter. This will provide your company with a clear picture of your schedule.

2. Don’t get into specifics: In your nursing resignation letter, you don’t need to go into great detail—the most essential thing is to indicate that you’re resigning and when your last day will be.

3. Thank them for consideration: Remember to express gratitude to your boss for the possibilities you’ve been provided during your time there. This is also an excellent time to thank them for all of your hard work over the past years.

4. Make an effort to help: Offer to assist the company during the two-week changeover if it is possible. For example, you could volunteer to train a new employee or create a description of your daily work tasks and/or unfinished projects for your replacement.

5. Please feel free to ask any queries: This is also an excellent time to ask any questions you may have about compensation or benefits, such as where or when your last payment will be delivered.

The email should be sent to both your management and the Human Resources department. Human Resources will be able to respond to such inquiries.

6. Please include your contact details: Any non-company email addresses or other forms of contact information should be included so that your employer can contact you in the future.

7. Make sure your message is error-free: Make sure to proofread your email properly and correct any spelling or grammar issues. Also, double-check the date you provided for your last day of work.

You want your final email to appear professional and polished, even though you’re leaving the organization.

Sample Nursing Resignation Letter

These nursing resignation letters sample can be used to help you draft and format your own:

Sample 1

28th of February, 2020

Gabriel Shun Easy Days Nursing Home 44 Pecan Ave. Peachtree, GA 32343 Gabriel Shun Easy Days Nursing Home 44 Pecan Ave. Peachtree, GA 32343 Gabriel Shun Easy Days Nursing Home

Dear Mr. Shun,

I’d want to express my heartfelt gratitude for all you

I’m writing to let you know that I’m resigning as a Staff Nurse at Easy Days Nursing Home in two weeks. The 28th of March, 2020, will be my last day of employment.

Working at Easy Days has been a pleasant experience, and I’ve appreciated the opportunity to work with you. I learned a lot about how to operate effectively in a group.

It was a privilege to work with such dedicated employees who are determined to make Easy Days a compassionate care center.

Here, I believe I have established some lifelong pals. I appreciate the training and the opportunity to advance my nursing profession alongside you. I wish all of the residents and staff the best of luck in the future.

My decision to leave was painful, but owing to family obligations, I have opted to accept a part-time employment closer to my home.

I would be happy to assist with the hiring and training of my successor during the next two weeks if you think it would be beneficial. If you have any questions, please email me. [email protected] is my email address, and my cell phone number is 442-331-1123.

Yours respectfully,

Sample 2

Hospital Administrator, Mr. Eric Furlough

Aberdeen General Hospital is located at 12 Pemberton Pl. in Aberdeen, South Dakota.

Mr. Furlough, I am writing to express my heartfelt gratitude for all you have done.  I am writing this letter is to formally resign from my work as a Staff Nurse at Aberdeen General Hospital.

According to my contract, I’m giving my notice of resignation four weeks before my last day of work, which is May 4th.

During my two years at Aberdeen GH, I’ve learned how to work as part of a team to ensure that every patient receives the treatment they require.

Your team is unwavering in their dedication, and under your careful guidance, our hospital is consistently able to overcome the challenges it faces on a regular basis.

If it would be useful, I would be happy to assist in the hiring and training of my replacement during the following month.

Thank you for everything you’ve done for me. I wish you and everyone at Aberdeen General Hospital great success.


RPN Staff Nurse Misty Travis”

Sample of RN Nurse Resignation Email

If you’ve already established that your resignation is acceptable to your employer, you can send it through email. It’s possible that sending an email is more convenient, or that it’s the company’s regular procedure.

Stathos, Peter —

Resignation Notice

Greetings, Dr. Diaz!

Please I want to inform you of my resignation of my job as a nurse at Mt. Olympus Hospital, effective May 21.

I’ve decided to follow a different path with my nurse career, so I’ll be starting graduate school in two months.

My time at Mt. Olympus has provided me with essential abilities that I may apply in a new job. I’d want to express my gratitude for all of the possibilities to learn and grow as part of the Mt. Olympus team.

Please let me know if there is anything else I can do to help you while you look for or train my replacement. I’ve worked in a variety of hospital departments and am convinced that I could provide excellent training to a new nurse.

Exams and interviews for graduate school may need a modification in my schedule.

Thank you again for all of the great experiences over the past four years, and I hope to keep in touch with you in the future.


What are the Typical Nursing Resignation Steps?

Most nurses follow these basic procedures when quitting from a nursing position:

  • Provide as much notice to your company as feasible. A two-week notice is standard, but depending on your job and the organization, you may need to give lengthier notice.
  • Write a nursing resignation letter expressing your intentions as well as the date of your final day of work.
  • De-clutter your workspace and return all business property (including keys, uniforms, ID badges, etc.).
  • Say your goodbyes to your coworkers and leave on friendly terms.
  • Check in with your employer after you’ve departed to make sure everything is in order.

Is it Possible to Resign Via Email?

Yes, you can quit by sending an email to your office or organization’s email address. Some organizations, on the other hand, may prefer a physical copy letter. Always check with your boss to discover what manner of communication is favored.

Is it Possible for Me to Revoke My Resignation?

You won’t be able to reverse your resignation once you’ve given notice in most situations.

There may, however, be some extenuating circumstances that allow you to rescind your resignation (e.g., getting a new job offer). Check with your boss to determine whether this is a possibility.

What Happens After I Resign?

Your work responsibilities will progressively be transferred to other members of the staff after you have resigned. After you’ve left, make sure to check in with your employer to make sure everything is in order.

You could also want to request a letter of recommendation to take with you to your next job.

Increasing Chances of Getting a Positive Reference

It’s not easy to get a decent letter of recommendation, but it’s doable if you follow these steps:

  • Give your employer as much notice as possible so that they can locate someone to take your place. Your past job performance will influence whether you receive a positive or poor reference, so give it your all until you resign.
  • Do not under any circumstances badmouth former co-workers or supervisors after leaving the company—even if asked about them directly.
  • This could have a major negative impact on future work possibilities. If you’re asked why you left, simply say you wanted to try new things.
  • After you’ve left, keep in touch with your old boss and coworkers. This will help to maintain a positive relationship and may lead to a positive reference in the future.
  • Finally, even after resigning, always communicate with your previous employer in a professional and respectful manner. Thank you for the opportunity to collaborate with them, and best wishes for the future.

It’s never simple to submit a nursing resignation letter, but if you follow these guidelines, the procedure should go as smoothly as possible. Always be professional and kind, and make sure any loose ends are tied up before leaving your position. Best of luck!

CSN Team.

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