To Whom it May Concern: The Quick and Simple Guide

Are you considering writing a letter and addressing and it seem to look like a bit of a challenge? Then stay glued to this content as we show you how to write to whom it may concern letter. Read this content to the end and you’ll be glad you did.

to whom it may concern

To Whom it May Concern

“To Whom It May Concern” is like that favorite old sweatshirt you go for when you can’t or don’t want to put anything else on. It’s simple, it hides a slew of flaws, and it gets the job done.

It’s widely regarded as an antiquated and inefficient method of correspondence. The internet allows us to search for the contact names and information of the individuals.

“To Whom It May Concern” is a broad way to address professional or formal correspondence.

It’s widely used when the recipient’s name or title is unknown, such as when you are providing a recommendation letter for a former colleague and do not know the name of the hiring manager.

When the recipient’s name or title is unknown, such as when you’re the person writing a recommendation for a former colleague and don’t know the hiring manager’s name.

What Does Whom Mean?

When the sentence refers to an object pronoun, such as he or she, rather than a subject pronoun, such as he or she, the word “whom” is used instead of “who.”

“To whom are you speaking?” is a pronoun that asks who someone is speaking to.

So using “to whom it may concern” simply means you formally addressing the recipient when they are the object pronoun.

When to Use Whom?

When referring to the object of a verb or preposition, whom should be used. However, if you’re unsure, try this simple trick: if it can replace the word with “he” or “she,” use who.

Use whom if you can substitute it with “he” or “her.” When referring to a statement, who should be used.

You should also consider when making use of “to whom it may concern” would be an option when the below are in consideration:

1. When Reaching out to a Large Company or New Department

If you’re contacting a huge company with a complicated organizational structure and aren’t sure who to contact.

You can use the company’s website message form or email a general address like “[email protected].”

“To Whom It May Concern” may be suitable in this scenario. When using this method, we recommend including a request for the point of contact in the body of your message.


To Whom It May Concern:

I noticed that your organization has opened two new coworking spaces on the east coast. I work at Levol, a Boston-based sustainable office furniture firm.

We’ll be releasing a new line of pieces to coincide with the launch of your new location. I’d like to speak with the team member in charge of supplying your venues to see if we could collaborate.



to whom it may concern

2. When Writing Recommendations/Reference Checks

If you’re providing a reference or recommendation letter for a former coworker or employee.

The request may come across through an automated system that doesn’t provide any information about the hiring manager.

They don’t expect you to perform any background investigation on them or their company; all they want is your feedback on the candidate they’re about to hire.

At this stage, “To Whom It May Concern” can be an excellent method to address your audience.


To Whom It May Concern:

During his three years at Dunder Mifflin, Dwight was an exemplary employee.

He was our top-performing salesperson for all three years, volunteered for projects outside of his usual job (i.e., volunteer floor fire warden and safety officer), and was our top-performing salesperson.

I wholeheartedly endorse him for this role.


Michael Scott

3. When Writing for Company Complaints

Making a formal complaint to a business? You probably don’t care if your complaint reaches an administrator, a customer service representative, or the CEO.

All you want is for it to be acknowledged and addressed. For instance, you could say that you’re looking for a job and would want to know the hiring manager’s name.

If you’ve followed all of these steps but still don’t know the person’s name, you can use “To Whom It May Concern” or another generic greeting.


To Whom It May Concern

I was unhappy that the cat poster I ordered only included three jazz-playing cats rather than the four seen on your company’s website.

I’d like a complete refund as quickly as possible, as well as the correct poster.

Thank you very much.

Angela Martin

4. When Giving Introductions

If you’re introducing yourself to someone you’ve never met, “To Whom It May Concern” may be suitable.

If you got a request for a quote or information about your company from a generic company inbox or feedback form, you may address your response “To Whom It May Concern.”

Simply include a request for their name in your message.


To Whom It May Concern:

Dunder Mifflin has responded to your request for a pricing quote on 50 reams of paper. I’ve included the quote to this email and would gladly address any queries you may have.

Also, please tell me your name and a little bit about your company!

Warm regards,

Phyllis Vance

5. When Prospecting

This is satisfactory, but not ideal. If you’re a salesperson doing outreach, it’s your responsibility to take the time and do the research to know who you’re calling.

If you can’t discover their personal information anywhere else, try “To Whom It May Concern,” but don’t expect a lot of responses.

Note, that many employers don’t list a contact person because they don’t want job seekers to contact them directly.


To Whom It May Concern:

Your company recently severed ways with its paper supplier, as I noted. I work for Dunder Mifflin, a local Scranton paper provider, and would like to speak with your company’s paper ordering manager.

We take ourselves in providing individual customer service and quick delivery, and I’d be delighted to see whether we’re a good fit for you.


Jim Halpert


What Does Concerned Mean?

To be concerned means to find a topic that captures a person’s attention, interest, or concern, or has an impact on their well-being or happiness.

to whom it may concern

It can also refer to a feeling of concern or anxiety for someone or something. Concern can also refer to something that has to do with or involves a person. a feeling of worry or care about a person or thing

Another Word for Concerned

Here are some of the synonyms of concerned as you may want to apply to your letter: Worried, anxious, disturbed, Perturbed, troubled, bothered, distressed, Upset, disquieted, uneasy, agitated, unquiet, solicitous, caring

To Whom it May Concern Capitalization

It is almost always appropriate to capitalize all of the first letters of each word in ‘To Whom It May Concern.’

As a general rule, think of this phrase as a substitute for the person whose name you’re writing.

The phrase ‘To Whom It May Concern’ should be capitalized in the same way that you would capitalize the initial letter of a person’s name.

After ‘To Whom It May Concern,’ add a colon or a comma, a space, and then jump right into the letter’s body.


Is Good Morning Capitalized?

“Good morning” is typically capitalized only when used as a salutation at the start of a letter or email. “Good afternoon” follows the same rule. Unless it’s a salutation in a letter or email, don’t uppercase it.

To Whom it May Concern Cover Letter

Here are a few examples of to whom it may concern cover letter:

To Whom it May Concern Recommendation Letter

To Whom it May Concern

          This recommendation letter is to certify that I have known YASMEEN RABEH RAJEH  ALHARBI  for one semester .

She studied one course with me which is

SMALL BUSINESS MANAGEMENT (91 A). She has been a diligent student. She has always performed her tasks in the best possible way and as accurate as she could.

She knows how to accommodate well in a group.  She has good communication skills and an analytical mind that knows how to solve problems.

I highly recommend her as enthusiastic student in your best graduate program.

Best regards,

Name of referee :-Khadiga Salem Bin Dhabab

Signature :-

Current Position :- Lecture Of Business Management

Current Institution :- King Abdul Aziz University

Email Address :- [email protected]

To Whom it May Concern Verification Letter

Date: [date]

To Whom It May Concern:

This is to certify that [Mr/Mrs] [employee’s full name] (“Employee”) [was/is] employed by our company. Employee’s over-all full-time employment at our company was from [insert overall start date at this company] to [insert overall end date at this company here, or if still employed by the company insert the word “present”].

During such employment, Employee held various positions at our company, below are the details of such positions:

Position #1

Title: [insert title of this position]

Dates worked in this position: [insert start date of this position] to [insert end date here, or if still employed by the company insert the word “present”]

The job duties performed by Employee in this position: [Job Duties, Responsibilities and/or Tools used on the job]

Position #2

Title: [insert title of this position]

Dates worked in this position: [insert start date of this position] to [insert end date here, or if still employed by the company insert the word “present”]

The job duties performed by Employee in this position [Job Duties, Responsibilities and/or Tools used on the job]

Position #3

Title: [insert title of this position]

Dates worked in this position: [insert start date of this position] to [insert end date here, or if still employed by the company insert the word “present”]

The job duties performed by Employee in this position: [Job Duties, Responsibilities and/or Tools used on the job]

If you need any further information, please contact me.



[Print Full Name and Title of Signor] [A person at the company must sign the letter allowed to verify employment, such as an officer or HR.]


To Whom it may Concern Introduction Letter

To whom it may concern

With this letter, a group of experts in Lesser White-fronted Goose conservation from different range countries want to express their support for the Lesser White-fronted Goose re-introduction program in Sweden.

We would like to state the following:

1) The Lesser White-fronted Goose reintroduction program in Sweden managed by Dr. Lambart von Essen and his colleagues is one of the greatest achievements in the species conservation worldwide and also a great experience, which can be very useful for conservation of other globally threatened species of waterfowl. We are aware of the problems with the re-introduction. New technology and our increased knowledge in genetics will ensure that all precautions are considered and future programs base on the best practices available.

2) In the current situation, when the wild population of LWFG in Fennoscandia has declined below 100 pairs and is completely extinct in Sweden, we consider it extremely important to continue the re introduction program using either with traditional methods or using ultra-light method, which have shows it’s efficiency in USA and Russia with reintroduction of different threatened bird species. We will be glad if our scientific knowledge and conservation expertise can be of any help within future projects

3) The genetic material for a re-introduction should be carefully selected but in the situation with extremely low population numbers of wild birds, we suggest that Lesser White-fronted Geese from any European farm (after a genotype test) or wild birds from European Russia can be used for re-introduction.

With best wishes,

Sincerely yours,

Letter of Confirmation

To whom it may concern

I hereby confirm that (name of the student has been at the (name of the company) for a placement under the ERASMUS programme.

The Student Placement Mobility was agreed upon in the placement agreement between Student. Tallinn University of Technology and

(Name of the company)



Duration of practical placement (in weeks):

Name and status:


Date and signature:



Frequently Asked Questions

Below are some of the frequently asked question on this kind of letter:

It’s crucial to format a formal greeting like “To Whom It May Concern” correctly. The following is an example of how to write “To Whom It May Concern:” Each word’s first letter should be capitalized.

What’s the best advice for addressing a cover letter to someone you don’t know? Note the name. LinkedIn, Google, and the receptionist at the workplace can all assist you.

Use a form of “Dear Software Team Hiring Manager” to address a cover letter without a name. If the addressee is truly unknown, you can alternatively write “Dear Hiring Manager.”

Refer to the recruiter by name at introducing your email to show that you gave your email some thought and attention.

Even if you’re contacting many recruiters, we should personalize each email address to make each recruiter feel like they’re your first pick for help with your job hunt.

Is it “To Whom it May Concern” or “To Whom It May Concern”? The first word, all nouns, and all titles in salutations are capitalized according to the rule.

This means that the proper salutation for this greeting is “To whom it may concern.”

‘Dear Sir or Madam’ is an antiquated salutation used to begin professional business correspondence emails. For several reasons, we should avoid it:

First, in today’s digitally connected world, determining who you’re emailing is easier than ever. Second, they may not reflect the gender of the recipient in this greeting.

If this article has been of help, do well to share it with your family and friends so they too can understand how to write a to whom it may concern letter.

CSN Team.

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