Protect Your Business & Customers: Stay GDPR Compliant : Current School News

Protect Your Business & Customers: Stay GDPR Compliant

Filed in Education, Tutorials by on May 4, 2022

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– GDPR –

In simple terms, complying with the rules and specifications of the GDPR impacts your business and how your consumers see you.

GDPR

You may have heard of the terms “GDPR” and “data privacy” being discussed here and there – but what does that mean for your small business? 

Before we get into the nitty-gritty facts, here’s an overview of the GDPR and what it means for individuals and businesses. 

What is GDPR? 

GDPR is a regulation that applies to European businesses that use customers’ personal data for specific targeting during online marketing campaigns and other purposes.

In short, GDPR imposes new rules on companies that offer services and products to people in the E.U. It tells them how to collect and analyze data linked to E.U. residents, no matter where they’re located. 

GDPR directive labels personal data as any information related to a person, such as a photo, a name, bank details, an email address, updates on social networking platforms, medical data, location details, and I.P. address.

Under GDPR directives, individuals have: 

1. The right to be forgotten if they are no longer customers 

2. To have their data deleted if they are no longer customers

3. To request access to their personal data and understanding of how the company uses their data 

4. For data portability, if they want to transfer their data from one service provider to another 

5. To be informed before their data is collected 

6. To correct their information if it’s out of date, incomplete or incorrect 

While GDPR may seem complicated, sometimes especially challenging for American businesses to understand whether or not they’re fully GDPR compliant, the fees for not following these privacy laws can motivate business owners to adhere more responsibly to these guidelines.

According to legal experts from DataBreachLaw.org.uk, all businesses based in the U.K. must pay a data protection fee between £40-£60 a year to the Information Commissioner’s Office.

If you go through this process, your business will be listed on the GDPR compliant register, resulting in a positive impact on your reputation among your customers. 

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How to Stay GDPR Compliant? 

Data privacy goes hand in hand with the concept of security. 

How to Stay GDPR compliant

1. Keep Customer Data Secure 

As a business whose activity relies massively on the data at hand, it’s your responsibility to take all the necessary precautions to ensure that personal data stays private and secure.

In other words, those who entrusted you with their personal information need to know you will do everything possible to prevent it from falling into the wrong hands. 

This “prevention” translates into more secure emails, advanced data management systems, encrypted data, and O.T. security programs.

Similar to the HIPAA regulations in the U.S, if you’re violating GDPR because a cybercriminal took control of your business and customer data somehow, you will still be held accountable.

You’re still responsible for keeping that personal data private and secure no matter what happens. 

2. Provide Privacy Notes 

A key aspect in ensuring your business stays GDPR compliant is to notify your customers of what information you collect from them, what you plan to do with it, and who it might be shared with.

In this sense, personal data can be any type of personal information about someone.

It can be private, public, or related to someone’s professional life in some way, but if you plan to do something with it, make sure you provide privacy notices. 

But in order to be valid, these notices should receive the approval of customers and understanding that you can see and potentially share their personal information.

But offering customers the “opt-out” option is not enough – they need to actively confirm that they understood and choose the option. 

3. Prepare for a Data Breach Event 

It’s no surprise that data breaches and cybercrimes have been all the buzz lately. In fact, malicious intruders and hackers often have trouble staying ahead of the latest tech.

This means that, even if you’re hiring the best cybersecurity expert and do everything to keep cybercriminals out, you could still have to deal with a security breach.

And a security breach is never an easy thing to deal with. Have a backup plan on when everything in your organization will be compromised.

This plan should include advanced communication protocols that will inform anyone impacted and GDPR regulators – within a 72-hour period.

It should also include proactive steps to detect and impede a potential security breach, as well as how you plan to avoid them in the future

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4. Appoint a Data Protection Team 

If your business has over 250 employees, is a public authority, or is involved in the systematic or regular monitoring of individuals on a large scale, assign a data protection specialist.

Having someone responsible for data protection compliance with the expertise, support, and authority to do so efficiently will guarantee your GDPR compliance.  

As you’ve learned from our past, there is much that you need to do (and can do) to ensure you stay GDPR compliant.

However, the sooner you take action and start implementing these practices, the better off you will be.

Data remains a valuable currency in the world, and everyone knows it, especially those who try to get their hand on it.

Therefore, show your customers that you value their privacy and remain transparent about how their data is used. That can build deeper trust and retain more loyal customers in the long run. 

I believe this information was helpful. Kindly share with friends and loved ones. Don’t hesitate to keep visiting our page and please drop a comment in the comment box for more clarification.

CSN Team.

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